Granbury ISD Education Foundation

Board of Directors Meeting

March 18, 2021

Granbury ISD Administration Building

217 N Jones St

Granbury, TX 76049

 

The following board members were present: Menielle Donahoo, Kirby Doshier, Sara Galvan, Dr. Jeremy Glenn, Ronnie Hansen, Steven Kuban, Michelle Lucero, Blake Marion, Holly Martin, Ruth Matheny, Paula McDonald, Brian Miller, Stacy Mitchell, David Orcutt, Lisa Peregrino, Nancy Peterson, Heidi Pippin, Michael Ross, Chelsea Thompson, Ann VanDuzee

The following board members were absent: Suzanne Childers, Suzanne Francis, Jeff Meador

The meeting is called to order at 1:36p.

Kirby Doshier, Robert Doshier’s Daughter joins us today with an interest in joining the board.

The minutes are presented to the board. Jeremy Glenn makes a motion to accept the minutes. Steven Kuban seconds. The minutes are accepted as presented to the board.

Superintendent Report

Dr. Glenn spoke about the vaccination clinics. If you want a vaccination, they take walk ups. If they can’t take you at that time, they will schedule one very quickly. The vaccinations will close in May. They applied for the Johnson & Johnson vaccine but have not been approved for it yet. The total process takes about 30 minutes. You can book it on the Hood County Health Services website.

There are 40 more days of school. It’s been a hard year for teachers and students. Lots of topics to face: masks, virtual learning, etc. Next year will be a better year.

Next Thursday the soccer team is playing in the playoffs.

Treasurer’s Report

Blake speaks about the treasurer’s report. We don’t have January or February info so he will go over November and December. We ended December in $222,000 in assets. Total assets $222,086, liquid assets $215,242

December total assets were $183,465, liquid was $176,222

Ronnie makes a motion to accept November and December financials. Michelle seconds. Financials are accepted as presented to the board.

 

Programs Committee

The bus ride and delivery of the grants went perfectly. Nancy thinks we need to purchase a bullhorn. The grants that we were not able to accept were because a name was on there. We need to be able to get word out there to keep names out of the grant requests. Blake says that maybe a current board member who isn’t on the grant review committee can do a preliminary review before it becomes an official grant. Stacy says it may look suspicious if we have a board member review it at all. Dr Glenn says he can make the rules clear as well as allow time at in-service days, and teacher orientation to speak on it.

Ruth has been working on grant spotlights. Spring break and upcoming testing dates have put a hold on her planning. She said she will get some spotlights before summertime.

Events Committee

Michelle spoke to Cleo Brown at La Bella Luna who will let us have the Academic Banquet for only $500. Thursday May 6th at 6:00pm. Michelle will bring a signup sheet for board members to volunteer for different things at next month’s meeting. We are borrowing purple napkins from De Cordova. We don’t need tablecloths or chair covers. They do have plates and silverware, but they charge $4 a set for them. We can do nice plastic plates and cups. Culinary Department can order it from their vendor at cost. We may choose to do that part. CTE will do drinks and desserts. We can talk to Joe’s Pasta to see if they would be interested in donating or giving a discount to a catering order. Chelsea will bring apples for the centerpieces.

Items Needed Quickly

• Lettering on picture frames – Let Stacy know if you want to do this
• Emcee for event – Blake has been volun-told by the majority of the board

 

We have the 50 Fellas sponsor sheets. If someone wants to give to potential sponsors they may know. Stacy will bring the list of previous sponsors to the next meeting.

50 Fellas is Oct 16th at the reunion grounds.

Development and Marketing Committee

Last meeting Stacy asked for people to join the development and marketing committee. Minelle and Lisa joined. She wants to schedule a luncheon at the culinary center for the donors and have a tour in late April. If there are potential donors, we can invite them to this event. They will also make the folders for the donor packets.

Unfinished and New Business

Stacy asks if the current board members know of anyone who can join the board. A few names are brought up. Stacy needs someone to help with the 50 Fellas silent auction area. Sara Galvan and Louise did it in 2019 but Louise cannot. Can someone help Sara?

Robert Doshier’s daughter Kirby would like to offer a $1k or $2k scholarship in his name. Stacy entertains a motion for the Robert Doshier scholarship. Minelle makes a motion to accept. Nancy seconds. The motions carries.

Kirby will let Stacy know the amount when that is decided, and Stacy will let the GISD counselor’s office know. Stacy would like to offer her a position on the board and to help with 50 Fellas.

 Michelle makes a motion to adjourn. Minelle seconds. The meeting is adjourned at 2:35pm.

 

Granbury ISD Education Foundation

Board of Directors Meeting

November 12, 2020

Granbury ISD Administration Building

217 N Jones St

Granbury, TX 76049

 

The following board members were present: Menielle Donahoo, Suzanne Francis, Sara Galvan, Dr. Jeremy Glenn, Ronnie Hansen, Michelle Lucero, Ruth Matheny, Stacy Mitchell, Lisa Peregrino, Nancy Peterson, Heidi Pippin, Chelsea Thompson

The following board members were absent: Suzanne Childers, Robert Doshier, Steven Kuban, Blake Marion, Holly martin, Jeff Meador, Brian Miller, Mike Moore, Kevin Meyers, David Orcutt, Michael Ross, Ann VanDuzee, Louise Willett

Stacy called the meeting to order at 1:36pm.

Jimmy Dawson (Director of Granbury High School CTE) proposed to the board to shift the annual $7,500 gift from the Optimist Club for CTE Certifications to be used going forward to tuition for Technical Dual Credit Courses. Chelsea makes a motion to approve CTE funds to go from funding the CTE Certification to Technical Dual Credit Courses. Nancy seconds. The motion carries.

Lisa Peregrino introduces herself. Michelle makes a to accept Lisa to the board, Michelle seconds.

Stacy presented the minutes from the last board meeting. Ronnie makes a motion to accept the minutes. Lisa seconds. The minutes are accepted as presented to the board.

Superintendent’s Report

Dr. Glen presents the Superintendent’s Report. He says the district is experiencing a lot less spread throughout the school. Most cases are transmitted through families and not “community spread.” At the time of this meeting there are 108 total positive cases since August. There are 7500 total students and staff on campus every day and there are close to 30 active cases right now. The district is now encouraging 1st, 2nd, 3rd grade students to also wear masks.

Goals for the year – academics are the main focus this year. The biggest issue we have here is a little over 50% poverty, there are a lot of different types of poverty as a school system – we are now investing heavily in early childhood education.

Growing on enrollment. AES has almost 1,000 children. Looking at possibly bringing in portable buildings for some elementary schools.

Ronnie presents the financials from September and October. $213,571 net assets as of 10/31. There hasn’t been a whole lot of activity other than money coming as donations. At the last meeting, Blake mentioned that we may be fined due to misseding the First National Bank has offered to pay the fine if we do get one. Jeremy makes a motion. Ronnie seconds. The financials are accepted as presented to the board.

Nancy presented about the grants. 23 grants were approved and will be given out on November 17th. H-E-B will provide snacks, ice, and water. Everyone who wants to attend will meet at the GISD Admin building at 8:00am. Those who feel comfortable can ride the bus.

Donors – Stacy will send out an updated donor list.

Taco fundraiser before the football game. The kids at the Galley are putting it together. Students are running it to the cars. Heidi created a one-pager with GEF info to include at the event. United Way will also put in a flyer. Since this is a joint fundraiser, we will be sharing the proceeds with United Way.

We will not meet again until February. We usually always take December and January off.

Lisa makes a motion to adjourn. Michelle seconds. Meeting is adjourned at 2:50.

 

GEF Meeting

February 20th

 

Dr. Glenn presented demographics

 

Call To Order

Staci called meeting to order At 1:32 on feb. 20th, 2020 at admin bldg.

 

Tabitha Bleeker. Asst. principle at Emma was present to discuss

Experience Based learning rooms: total 16 rooms; PreK coming to campus

Camping & Zoo experience Rooms are done. Rotate in 2 weeks. Literacy, vocabulary and math. Ms. Lambert is working with

Polar & Pet Experience Rooms will be completed next. high school is working to design store front. Middle school working on igloo and giraffe. They have developed list of what they need: life sized polar bear for Polar room. Leaving list with Stacy. Need community help. Donors or sponsors needed for rooms. 18 students in each room. Dr. Glenn said they would like to add a few 3 year olds to the program. $10k-$12k per room is average cost. Floor, wall wrap, each of 5 stations where kids rotate through plus curriculum items. Community welcome to tour. Foundation sponsored Camping & Pet rooms.

 

Roll Call

Blake motioned. Michael seconded. Motion carries.

 

The board members in attendance: Amy Clarkson, Robert Doshier, Sara Galvan, Ronnie Hansen, Michelle Lucero, Blake Marion, Brian Miller, Stacy Mitchell, David Orcutt, Nancy Peterson, Heidi Pippin, Michael Ross, Ann VanDuzee & Louise Willett

 

Superintendents Report:

 

Things are going well. Asked by board to talk about demographic report. We’re growing. We need to show what growth will look like. Chamber, county and city participated in study. Large firm - Templeton Demographics. Came in past fall. Presented to trustees in October of 19. Slide is on district website.

 

Enrollment was 6600 in 2011/12. 7200 in 2019/20. 2 - 3% per year, other that 2012/13. We had funding cuts that year. Economic conditions - 3.6% unemployment. We struggle to find minimum wage workers of good quality. Job growth is up. 15% of states budget is oil and gas.

 

Granbury is getting younger.

District has approx. 3200 lots available to build on. For every 100 homes built, 57 kids enter school district.

Cresson pods - 286 total lots. Approx 70 pods under construction. Average rental fee $1250. Cresson MUD will be 1500 future lots in 5 years.

Transfers 45-50 per year transferred in. Mainly teachers kids. We lose 400-500 transferring out. GISD is about 25% of Tolar school population. We keep taxes in Granbury. Some affluent flight to smaller school district. Premier is more of an alternative setting.

TEA considers Granbury to be a fast growth district.

Baccus will be bi-lingual program.

GISD will continue to experience enrollment growth due to strong economy.& future housing growth. Over 10k students by 2029.

Form a Steering Committee to work through all scenarios. We need to determine what our growth will look like. What should GISD look like? Volunteer for committee.

 

Finance:

Blake:november and December reports done. January being reconciled.

November is big month-fund raiser closed. $88k in expenses. $86k plus $3500 for 50 Fellas. $152k in assets after assets. $94k is cash.

 

December was very quiet month.

 

January - only big things are scholarship checks. Still a couple have not been requested. 50% of teacher donations back to schools - that check was cut in January.Typically that is used for supplies to keep grant items going.

 

Discretionary authority was granted for investment. Do we want to consider moving a portion to a growth fund for endowment? This would involve more risk.

 

We need to pay printer for large checks they printed for Prize Party.

Jan. Financials. Ronnie motions to accept. Michelle seconds. Motion carries.

Dec. Amy motions. Ronnie motions to second. Motion carries.

 

Programs:

Nancy - nothing this month.

 

 

Marketing & Events:

Academic Recognition Banquet: need new MC this year. DeCordova is good about doing so much. We need 2 readers. Dr. Glenn said he would MC if Kevin doesn’t want to. Michelle to ask Kevin to verify.

Need to do seating charts. Menu has been consistent. We will take volunteers when we get closer. May 7th at 6:00.

 

50 Fellas: We have new sponsor sheet printed. We already have $12k donated without asking anyone! October 17th is date.

Couto Homes wants to cook and probably sponsor. Durant will probably participate!

We need to be thinking of new sponsors!!!

 

Development & Marketing:

Amy: brochure

 

Unfinished & New Business:

Durant Scholarship: check has not come in. They’ve done it every year-$10k to athlete. We have a committee that reviews kids and reads applications. Volunteers?

 

April 23rd-Employee Recognition Banquet-at GMS at 6:00. Teacher of the Year Gifts. Opera House Tickets and Joe’s gift cards plus HEB gifts. If anyone wants to go let Stacy know and she will RSVP.

 

Future Meetings: March 19 & April 16

 

Motion to adjourn.

Michael Motions.

Blake seconds.

Meeting adjourned at 2:44

GRANBURY EDUCATION FOUNDATION

Minutes 11/14/19

 

Call to Order

Stacy called to order the regular meeting of the GEF at 1:30 on Nov. 14th, 2019 at the admin. Building.

Roll call

The board members in attendance are: Amy Clarkson,  Robert Doshier, Sara Galvan, Jeremy Glenn, Ronnie Hansen,  Steven Kuban, Michelle Lucero, Blake Marion, Holly Martin, Stacy Mitchell, David Orcutt, Nancy Peterson, Michael Ross, Chanda Smith, Chelsea Thompson, Brant Tate, Ann VanDuzee, & Louise Willett.

Also present: Kellie Lambert from Emma Roberson Early Learning Academy

 

*Kellie Lambert presented Emma Roberson’s Early Learning Academy information.  This idea transforms classrooms into experience-based learning rooms and gives Pre-k a learning advantage.  It is modeled after Mansfield schools.  Previously called “Play Based” learning now called “Experience Based” – taken more seriously.  There will be Dec. 11th breakfast at Emma 7:00AM to see 2 operational rooms.  Board invited.

 

 Approval of Minutes from last meeting:

Michael moves to accept minutes and Dr. Glenn seconds.  Motion carries.

 

Superintendent’s Report:

Working on debt reduction.  Adding classes to Baccus & Brawner-possibly even portables to Baccus.

Fort Worth Symphony Orch. Was a success.  We would like to offer this to more grade levels.  The strings program is a great opportunity for GISD.  We have some talented staff.

GISD will begin to offer full day PreK at Emma Roberson with the Experience Based Learning Rooms in the fall of 2020.   This will help build vocabulary and improve literacy rates.  Roughly 50% of GISD students are low income and this significantly impacts vocabulary.

 

Finance:

Blake – explained financials to the Board to help us better understand the reports.

Amy moves to accept July minutes.  Holly seconds. Motion carries.

Michelle moves to accept August minutes.  Chelsea seconds.  Motion carries.

Ronnie moves to accept September minutes.  Chelsea seconds.  Motion carries.

Ronnie moves to accept October minutes.  Chelsea seconds.  Motion carries.

 

Programs:

Prize party is Tuesday, Nov. 19th.  8:20 bus leaves.  First campus is Roberson.

List of 2019 grants. 

Fort Wort Symphony came in – plan to do it every other year.  Thanks from Dr. Glenn for GEF’s part in funding.

Planning strings program at Mambrino.  $86,822 total grants, awards, to FW Symphony.

 

Events & Marketing:

50 Fellas Recap:   $142,294.79 total.  Goal was $130k.  Expenses $3502.58

How can we Improve: 

1. Volunteers – we will choose volunteers and offer this individually, based on experience.
2. If we do silent auction, we will take up the offer for an experienced team to do cash close out.
3. Had issues with a couple of infants. Need to address better.
4. Have security team work corners of barn to prohibit entry by non-ticketed guests. Stacy has 2 off duty  police officers who volunteered.  Glenn offered 304 district security officers.
5. Hand stamp
6. Cooks’ entourage

Silent Auction + Live Auction + Bonus Raffle = approx.. $14,000

 

Development:

  Donor Lunch & Tour Dec. 5th 10:30.  Judy’s last day is Dec. 3rd.  She will still do tour.

 

 

New Business:

Next meeting 2/20/20.  Break for holidays and January.

 

Michelle  moves to adjourn.  Holly seconds.  Meeting adjourned at 3:02.

 

GRANBURY EDUCATION FOUNDATION

Minutes 10/16/19

 

Call to Order

Stacy called to order the regular meeting of the GEF at 1:30 on Oct. 16, 2019 at the admin. Building.

Roll call

The board members in attendance are:  Robert Doshier, Jeremy Glenn, Ronnie Hansen,  Michelle Lucero, Blake Marion, Holly Martin, Brian Miller, Stacy Mitchell, Mike Moore, Nancy Peterson, Michael Ross, Chanda Smith, Chelsea Thompson, Brant Tate, Ann VanDuzee, & Louise Willett.

Also present: Sharon from GISD Curriculum

*Stacy handed out leather Koozies to board members-ordered for cooks at 50 Fellas

Sharon from GISD Curriculum:  What last year’s grants provided:

1. Giving kids experiences : Science Wizard went to all schools and provided hands on experiences. Plus AMS & GMS seeded with GEF experiences in a formal setting.  For example, some children had not been to the square in Granbury!  “Thank you!”
2. Fort Worth Symphony performed. “It was amazing!” Last year it was for the 4,5,6, 7th and high schoolers. This year it will be the 4,5th grades & Fine Arts @ High School.  It will   Beethoven & Texas theme and performance is scheduled for October 30th.  Board is welcome to attend.  District funded last year.  ($10k) Possibly GEF to partner with District ongoing.  Would like to start with violin program in GISD and progress forward.  Nancy Elana (Principle) wants kids to have this opportunity.  It is her passion.  We have an incredible marching band and we would like a small orchestra down the road as we grow.  Start in elementary schools with students participating in Solo & Ensemble.  Currently, our theater programs use recording, but we could change this.
3. STEAM – Arts is part-this is a challenge. Strings Program.  We have Granbury kids who perform with the Junior Ft. Worth Symphony.

 

 Approval of Minutes from last meeting:

Correction:  HEB does not donate pallets of ice.

Michael moves to accept minutes and Chelsea seconds.  Motion carries.

 

Superintendent’s Report:

                Phone blew up regarding last week’s football game.  Game was moved from Thursday to Friday due to weather.  The band was not able to be at a Friday afternoon game.  When the announcer began to explain to National Anthem due to the band’s absence, the football team began singing on their own.  Crowley joined in.  This was student led, and says a lot about the adults in the lives of those students.  Fox News caught it.  “Great kids!  Proud to be from Granbury.  Things like that matter.”

 

If Pirates win Friday night’s football game, we should be in the playoffs.  Only 5th time in playoffs in 43 years.  The stands are full of positive energy for football games.  Pilots from Pecan do flyover.  Band and cheerleaders pump everyone up. Stowaways perform.  High School football has not changed.  Great Experience.

 

3 Major Renovations: 

1. New gym at Baccus – growing campus
2. Mambrino- Multi Media Center – “Experience Rooms” It’s the way education is moving. 
3. Brawner – Full day campus for K-5.

Full day Pre K-helps provide literacy to 3-4 year olds.  There have been gaps and we want to close them.  We want people to choose Granbury to send their kids to school here.

 

G2025   -  7500 kids. Start thinking about Bond.  $50M Bond Capacity.  GISD debt to value rating is good.  2013 was $89M.  We currently have $100M in debt now.

 

Finance:

Blake – Financials for July – October will be ready for next month.  We re-engaged with Bowden.  (signed)  He needs checks signed today for financials.  $87,148.10 in contributions as of today.

 

Programs:

Chanda announced 62 grants were turned in.  72 or 73 were turned in last year.  Committee will meet 10/25 to finalize.

Prize party is Tuesday, Nov. 19th.

 

Events & Marketing:

50 Fellas is sold out…600 tickets!   Many new sponsors this year. $130,000 goal.  We have  $91,500 right now.  $26,000 in teachers’ donations brings total to $117,000.  This is without ticket sales, live or silent auctions.

 

People can enter at 5:30.  The entrance will be pushed back so people can browse through auction area for 30 minutes.  Need extra volunteers and barricades.  Want to be sure everyone looks at silent auction offering.  Casual event – part of success.  As crowd moves through, the table entrance will be moved back to door area.  Concern for people rushing the barricade.  We will change next year if this is a problem.  Possible tailgating area?  Music?

 

Preparation starts Friday.  Saturday volunteers start at 1:00.   2 or 3 more board members needed for this.   Still need 1 TABC certified bartender.  Also need volunteers to pick up balloons at Walmart.

Randy to pick up coolers of ice from HEB.

5:30 greeter slots are filled with volunteers.  Check to see where you have been assigned.

Board members, please stay to help clean up.  Cooks tear down their own tables.

Timeline:             6:40 Recognize Mayor, School Super., City Council & School Bd. Members in Attendance

5:15 Cooks Ready –Picture– Thank you to the 14 5 Year Cooks!  5 Year hats are popular

7:30 Steve Berry live auction

7:45 Silent auction and raffle close

8:25 Dr Glenn announces winners

Still haven’t decided whether or not to sell extra tokens. $10/set?  $20/3 sets?

Board members’ spouses can come and work. 

Everything has been ordered.  We ordered clip boards for silent auction and frames for grant posters.  Total cost: $2936.42.  Last year’s cost was $4,148.15.            

May have lab puppy for live auction.  Should sell for around $1000 and donor will split proceeds in half.  Also for live auction: Hog Hunt @ Mitchell’s ranch, HEB cooking class, Cresson Race Track Driving with food, Fire Pit, Mayor for 2 Hours of entertainment

 

Development:

  Amy is out of town.  Donor lunch is set for October 29th.  10:30 Tour and lunch at the Bistro.  If you know of anyone, invite them to join.

 

 

New Business:

Symphony to be discussed next month.

Next meeting 11/14/19.  Then 2/20/20.

 

Robert moves to adjourn.  Chanda seconds.  Meeting adjourned at 2:47.

 

GRANBURY EDUCATION FOUNDATION

Minutes 8/15/19

 

Call to Order

Stacy called to order the regular meeting of the GEF at 1:30 on August 15, 2019 at the admin. Building.

Roll call

The board members in attendance are:  Amy Clarkson, Robert Doshier, Jeremy Glenn, Ronnie Hansen, Steven Kuban, Michelle Lucero, Blake Marion, Brian Miller, Stacy Mitchell, David Orcutt, Michael Ross, Chanda Smith, Chelsea Thompson, Brant Tate, Ann VanDuzee, & Louise Willett.

Also present: Brian Miller & Chelsea Thompson – 2 potential new board members; Greg from The Woodsmen, and 3 members of Preserve Granbury.  Jeff Meador joined to take photo.

Picture was taken with Preserve Granbury members who presented $2500 check.

Greg from the Woodsmen, attended the meeting.  They are a 501C and have to donate profits to charities.  He wanted to experience one of the GEF meetings.

Approval of Minutes from last meeting:

David moves to accept minutes and Michael seconds.  Motion carries.

Michelle moves to accept motion for new members Brian Miller and Chelsea Thompson.  Robert seconds.  Motion carries. 

Superintendent’s Report:

“Great Convocation!”  All is well. Enrollment numbers-7300.  Next two weeks will level off.

Budget: <$5M this year in overall budget.  Will reduce tax rate $0.07.  INS tax rate will stay the same.  School district in financially good shape.  The school makes up 60% of taxes brought in.

First football scrimmage is Saturday

Chanda said “Thank you” for giving all teachers/bus drivers $100.  

Marshall Program: 1/3 of Texas adheres to this – Very small amount of teachers are trained for this.  They would have access to locked firearm.  We added security guards to every campus and have a partnership with the sheriff’s department and Granbury Police Department.

 

 

 

 

 

Finance:

Brant advised no report this time.  There have been some scholarship payouts to start the semester.  There is approximately $50k in general account.  A few donations have come in.  Cherie also has a few checks.  They will have update next month. 

Gary was a signer on checking account, and he is no longer on board.  Robert, Chanda and Stacy are current signers and need 4th.  Michelle will be added.  No vote necessary.

Brant handing over Treasurer role to Blake.  Thanked Brant for 5 years…he will be staying on board to help with transition.

David makes motion to accept.  Chanda seconds.  Motion carries.

 

Programs:

Chanda advised grant packets have gone out to teachers.  Due Sept. 20th.  We need two volunteers to read grant requests.  It takes about 2 ½ weeks to read approximately 70 grant requests.  Amy Clarkson & Ann VanDuzee volunteered.  Prize party somewhere around week of 11/18-11/22/19.  Before  Thanksgiving.

Nancy Peterson will be taking Chanda’s place, but Chanda will stay to help transition.  Gary rotated off board.

 

Events & Marketing:

50 Fellas is just two months away.  Our goal is $135k!

Michelle advised we are still looking for cooks.  First invite has been sent and quite a few returning.  We have 27 teams so far.

Lone Star will do trash.  Working on Aprons.  Granbury Wine Walk has volunteered to donate the wine this year.  Revolver donating beer again.  Steve Berry will be doing live auction.  “Must be 21” will be added this year-TABC compliant.  Debating having Larry Hooper (or someone) do accoustic live music plus do some live announcements this year – hoping to cut down on talk.

Possibly changing the entrance set-up for 50 Fellas building-silent auction to be placed outside ticketed area-take advantage of crowd gathering.  Keep theme large baskets.  Silent auction vs. stretch raffle.

Volunteers will get confirming email this year.  Some did not show up for duty last year. 

T-shirts were not profitable and will not be printed this year.  May do leather koozies with logo for cooks.  Stacy showed picture. $5 each.

Amy moves to accept $500 koozie expenditure for 125 pieces.  Michelle seconds.  Motion       carries.

No political banners allowed this year.  Possibly sell extra tokens???

Development:

Amy talks about high school tour.  Judy Gentry will be retiring at mid year this year.  Tour for GEF needs to be scheduled prior to her departure.  Shoot for end of October, first of November. 

 

Dr. Glenn says he will re-enforce significance of GEF to teachers at next Administrators’ Meeting-Aug.22.  Hoping to increase payroll deductions for teachers.  Currently this is $1622 per pay period, or approximately $19k for the year.  Would like to attain a more equal share across all schools.

 

New Business:

New Drug Dog-“Annie” purchased by GISD.  She is a dual purpose – Drug & Active Shooter Trained.  She is a young German Shepherd trained in west Texas and named after Annie Potts, a famous Irish Pirate.

Stacy has already spoken to Morton Corp. regarding Annie and they have given a $5,000 check to help pay for her.  Local vet is taking care of Annie’s vet bills this time.  (GEF handled Ben’s in the past.)

Brant moves to accept motion to pay $5000 towards Annie’s purchase.  Robert seconds.  Motion carries.

Officer Hastings is now over the School District’s Security Team and very busy.  He will bring Annie to next GEF meeting.

 

David advises the hospital is buying Granbury shirts – passing around sign in sheet to note our sizes and they will include GEF board.  Thank you!

 

David – “Stacy did a great job at convocation!”

 

Chanda moves to adjourn.  David seconds.  Meeting adjourned.

 

Granbury ISD Education Foundation

GISD Administration Building     

Meeting Minutes

February 15, 2018

Call to order

Stacy called to order the regular meeting of the GEF at 1:33 on February 15, 2018 at the admin bldg.

Roll call      

The board members in attendance are: Gary Best, Amy Clarkson, Robert Doshier, Stephanie Hyde, Michelle Lucero, Holly Martin, Diana McBride, Paula McDonald, Stacy Mitchell, Brant Tate and Jan Williams

The absent board members were: Tory Adams, Derrick Cuenca, Kelly Garner, James Largent, Jayla Loving, Kevin Myers, Heidi Pippin, Rhonda Rezofi, Chanda Smith and Mendi Tackett.

Others present: Jeff Meador

Approval of minutes from last meeting: Jan moves to accept minutes and Robert seconds. Motion Carries

District: Jeff announces the parent meeting for STEAM Academy at Mambrino. Accepting transfer students from all campuses. The Mambrino campus is large and is not at capacity. Transportation will be provided. This will help with overpopulation at other campuses.  Training current staff to curriculum. Eight parent meeting to “Roll Out” to the public.  Elementary is the focus this year, could possibly trickle down at some point.

 UIL changes our districting. An appeal has been made. Football has been class 5A and division one. This year it will be divided in to two categories. Granbury will be in a district with high enrollment schools. Volleyball and Basketball was divided based on just being a 5A school.

 

Finance:  Brant has Nov. and Dec. to go over. In November we cut a check for a little over 81,000. which brought our balance down. December was quiet except for a check for 705.00. We had donations for 1,300.00.  We have been doing scholarship checks and a check to the chamber. Gary moves to accept the financials from November and December. Robert seconds. The motion carries

Programs: Gary addresses programs. Not much going on.

Marketing and Events (50 Fellas): Holly addresses M&E. Employee appreciation banquet on April 19th at 6:00 at GMS. Tori will be our contact person.

Academic banquet: May 10th at 6:30 at De Cordova. We only pay for the food. Last year it was organized by Kathleen Wallace.  De Cordova does the set up.  Kathleen gets the frames. Derek thinks Lakeside Physicians will underwrite again this year. He will get back to us. Top 25 have been contacted. Smaller attendance because of two sets of twins in the top 25. Kelly and Holly will talk about who is the point person.

GEF Reception: March 28th at 10:00 at the Bistro. Forward any perspective donors to Kelly to call. More brochures have been made and Chelsea has updated the PowerPoint last year. Mendi, Holly, Kelly and Stephanie will attend.

Speaker: Margaret Rodriquez from Stars spoke about taking students on a tour to Weatherford College. They took 21 Juniors and Seniors. This was the first college visit for all of the students. Looking at partnering with Weatherford college to add advanced classes.

Amy Wood: June 4-5th #teach4gr8ness 310 teachers enrolled so far.  Several speakers are lined up. Everybody is invited on June 5th at 8:30. Teachers are team teaching for the conference. Granbury enrollment will close in Feb. then open to outside districts for a charge, free to Granbury teachers. Asking for 500.00 seed money from the foundation. It would be a start up fund to be replenished for the next year. CTE will be having food trucks for breakfast and lunch. Robert makes a motion to give 500.00 and Paula Seconds. Motion carries.

Potential Members: Louise Willett is interested in coming aboard in May.  Lisa Jones has a senior graduating and would be a good fit.  We usually keep about 20 on the board.

Kelly announces that we have given 367,000.00 to schools to date.

Gary moves to adjourn. Robert seconds. Meeting adjourned.

 

Granbury ISD Education Foundation

GISD Administration Building     

Meeting Minutes

November 16, 2017

Call to order

Stacy called to order the regular meeting of the GEF at 1:35 on November 16, 2017 at the admin bldg.

Roll call      

The board members in attendance are: ToryAdams, Gary Best, Amy Clarkson, Robert Doshier, Stephanie Hyde, Michelle Lucero, Diana McBride, Stacy Mitchell, Brant Tate and Jan Williams.

The absent board members were: Derrick Cuenca, Kelly Garner, James Largent, Jayla Loving, Holly Martin, Paula McDonald, Jeff Meador, Kevin Myers, Heidi Pippin, Rhonda Rezsofi, Chanda Smith and Mendi Tackett.

Approval of minutes from last meeting: Gary moves to accept minutes from last meeting, Robert 2nds, the motion carries.

Finance: Bank accounts have a little less than 20,000. We decided to move more to the future fund.  All Oct. checks were for 50 fellas. Checks written to individuals were reimbursement checks. Donations were for 50 fellas. We will dicuss at our annual meeting putting money into the future fund.

   Tory moves to approve Robert 2nds and the motion carries.

Marketing and Events (50 Fellas): 757 Wore arm bands excluding Stacy and Brant. Some cooks still ran out of food.  Total cost was 3,497.61 we cleared 115,000.00.  We had ice left over.  A half pallet will be better next year.  Aprons were a little more this year.  We ran out of wine half way through.  More Sidewinder and Bach and wine next year.  Trash guys were phenomonal.  The only trash issue was with the bathrooms, we need to clean bathrooms next year.  We need a banner saying where drinks are located.  Two vehicles to pick up tea and ice from chicken E. Arm band Table needs to be turned in the same direction as will call.  Rubber arm bands next year for ease of use and flow.   

Blow up pictures of grant projects to hang to show what we do. The iPad issue for next year needs to be resolved (Brant’s iPad). October 20, 2018 for next year. Storage room wasn’t as neat as past years.

Academic banquet: apples, programs, tables stands, may 10Th. (Location)

Bike Lab Dec. 6th Mambrino at 9:00

Hagerman Dec. 13th- 14th @ Elementary

Gary moves to adjourn Robert 2nds.

 

Granbury Education Foundation October 19th Meeting Notes/2017

CTE Certififcations

Culinary Certifications Food Handler $22
CPR $18 x 100
Pharm Tech $125
IV certification $250
EMT (do not complete and receive until 18 years old) $500
Solid Work $50
AAS & AV Site License $3500
Accounting Quickbooks $150 Vet Tech $125

Annual Spending $15,055
100 students in clinical rotations

Possible CTE tour - Mendi Tackett after January 1
Kelly Garner 50 Fellas
800 people expected
wear badges
aprons available at event
set up volunteers needed 1:00 Friday at Barn, 1:00 Saturday
Heidi is in charge of ticket lines, volunteers
wrist bands used for count, including cooks
Tray table - 6:00 Rhonda, Chanda
trash helpers available
Brant - money bags, tip out bartenders
no cook book sales
balloon pick up - Michelle and Holley
water and ice, trucks on Saturday - Gary
Token count - 8:10
silent auction ends 7:50

Reviewed minutes - Robert moved to approve, Gary seconds the motion. Board approved

GISD Employee Donations - $16,368 annual (93 employees donated)

Brant Tate, Treasurer Report
$82,000 general account
financial report after 50 Fellas
$81,000 as of meeting for 2017 event ($97,368 with employee
donations)

Program Committee
39 grants of 67 accepted and awarded grants
Gary moved to approve $7500 for CTE certificates. Heidi seconded.
motion unanimously carried.
$948 Stars college visits
$2000 High School
Total of $89,826.56 grants awarded, Rhonda moved to approve, Holly
seconded. Motion unanimously carried.

Surprise Party set for Friday, November 10 at 8:00
2:50 Meeting Adjourned

 

Granbury ISD Education Foundation
GISD Administration Building Meeting Minutes
September 21, 2017

Call to order

Stacy called to order the regular meeting of the GEF at 1:35 on September 21, 2017 at the admin bldg.

Roll call

The board members in attendance are: Tory Adams, Gary Best, Amy Clarkson, Derrick Cuenca, Kelly Garner, Stephanie Hyde, James Largent, Jayla Loving, Michelle Lucero, Diana McBride, Paula McDonald, Jeff Meador, Stacy Mitchell, Rhonda Rezsofi, Chanda Smith, Mendi Tackett, and Jan Williams.

The absent board members were: Robert Doshier, Holly Martin??, Kevin Myers, Heidi Pippin and Brant Tate.

Approval of minutes from last meeting

Gary motions to approve minutes from the meeting on August 24th, Chanda seconds, minutes are
approved.

Discussion

Stacy and the board thank Tory and HEB for their 10,000 donation. Tory will send “Excellence in education” email.

Superintendent Report

Jim gives his report on the happenings at GISD. An auction will be held on Sat/Sun to clean out the annex building that is scheduled for demolition. Two missing time- capsules from 1959 and 1976 are possibly in existence. The demolition is scheduled for October 10th. The property is close to
being turned over to Weatherford College. Gary asks about “green space”, Rhonda suggests turning that over to the city. F1 is in route to
Malaysia. Pirate football is 3-0. Go Pirates!!

Finance

Michelle goes over financial report for August. Stacy entertains a motion, Jan moves to make the motion which Amy seconds.

Programs

Chanda speaks about the grants that are due tomorrow at 4:00 (Friday Sept. 22nd) and asks Jeff if Nov. 10th is doable. Jeff replies that he is still waiting on a definitive answer but we will pencil it in for programs “prize party”. Review team meets Monday October 16th to finalize grants and they will be approved by October 19th.

Marketing and Events (50 Fellas)

Kelly begins the discussion with the three live action items

1. Mike Taber painting (Bronc Rider)
2. Fire pit by students

3. Mitchell Ranch hog hunt

The volunteer sign-up sheet will be out soon. We will do advance publicity on the Bronc Rider painting. An email will go out before 50 fellas to shore up volunteers and last-minute adjustments with a reply all. Amy and Gary will count money after the event. Revolver will be setting up Friday night and Kelly would like to have the ice by Friday as well. Cynthia from Artefactz asked Tory that we make an announcement about harvest moon festival, Kelly suggests
trading a glass piece as a live auction item. Jayla states that we have 45 items for auction.

Development

Stacy askes Diana to send an email to ask if any supporters have employers that will match contributions. Also, to routinely ask for contributions of fuel for the flight students. Stacy askes Diana to work on Honor Gifts. Jeff says we have several employee donations coming in (86). Rhonda suggests assisting Jeff with marketing. Stacy asks if someone will man a table at Homecoming, Rhonda and Gary say they will, start of the game and halftime.

Endowment

Stacy discusses endowment and pushing back for now. Gary moves to adjourn, Chanda seconds.

Minutes submitted by: Stephanie Hyde Minutes approved by: Stacy Mitchell

 

Granbury ISD Education Foundation

GISD Administration Building

Meeting Minutes August 24, 2017

Call to order

Stacy called to order the regular meeting of the GEF at 1:38 on August 24, 2017 at the admin bldg.

Roll call

The Board members in attendance are: Tory Adams, Gary Best, Amy Clarkson, Robert Doshier, Kelly Garner, Stephanie Hyde, Jim Largent, Jayla Loving, Michelle Lucero, Holly Martin, Diana McBride, Paula McDonald, Jeff Meador, Stacy Mitchell, Heidi Pippin, Rhonda Rezsofi, Chanda Smith, Mendi Tackett, Brant Tate and Jan Williams.

The Following board members were absent: Derrick Cuenca and Kevin Myers

Stacy introduced Tory Adams to the board and the made the motion to approve adding her as a new member, Holly seconds, the motion is accepted

Approval of minutes from last meeting

Stacy entertains a motion to accept the minutes from the May 18th retreat, a motion is made and seconded, the motion is accepted.

Discussion

Jim gave his report on the early start of the school year and around 7,100 students. The GEF plane flew (owned by Eagles Nest) the second plane is on its way. F1 is going to Malaysia.

Finance

Brant reviews finances from May, June and July. Gary made the motion to approve the finance report, Robert seconds, the motion is accepted.

Brief discussion on investment for future fund.

Programs

Stacy will present timeline at the next meeting. The plan is to move up a week to lessen interference with Thanksgiving week.

Jim asked a question about fuel grants. Stacy reads the mission statement and opens it up for discussion. Points of reference are that instructors donate time, fuel is the only expense, possibility for a fundraiser. Kelly asks about ground school and Jim states that the students do their own ground school at this time. Instructors volunteering their time is reiterated. Gary went to the Alumni event and touched base, is it worth pursuing? Gary thinks it will be worthwhile. Jim mentions a tentative date for demolition of the annex building and saving the flagpole, also the existence of a time capsule.

 

Marketing and Events

The 50 Fellas committee met several times over the summer. Stars and Emma have not responded. Steve Berry will be the auctioneer. Revolver will continue in their function. Lonestar Trash has committed to do the cleanup and will wear bright shirts to be easily recognizable to volunteers. Jim explains that we now have a freezer trailer to be used for ice so we won’t have the same issues as previous years. Tory will check on ice from HEB (1500lb). Kelly asks for new ideas for sponsors. Jayla will be doing the silent auction. Heidi will be doing the cookbook. Things are running smoothly and Holly and Michelle are on track to take over as planned. Stacy states the goal is 110,000.00. Jan is getting sponsors. Mendi got 50, $50 gift cards from Village Nails. HEB is giving 10,000. Plains Capital is giving 5,000 (we took pictures with Ronnie and Jeffrey before the meeting). Jim mentions the cap on tickets at 700 and the price increase to $60. Eventbrite is decided upon for online ticket sales.

 

Development

Mendi inquires about a table at homecoming for advertising. Jim offers a table at a ball game. Gary suggest an alumni reception table. Mendi request announcing at the game and Jim says that can be done if something is written up nicely. Mendi asks Paula about an email blast and a discussion ensues. Stacy asks Mendi about doing a reception in the Fall and Spring and Mendi says yes if CT group is willing to host in the Fall. Stacy mentions being more visible in the community.

 

Unfinished and New

Ron Holmgreen asks about GEF granting shirts for “day of service”. Chanda suggests that we pass. Stacy agrees, it falls into the food, clothing and furniture category and would be hard to explain to donors.

Stacy introduces Rhonda as the new rotating school board member who is replacing Chris Tackett.

Stacy talked to Garrett and mentioned the 5year “bucket” endowment and us tracking that on our software.

Diana suggested different ways to donate and levels: Honor gifts, in name and occasion gifts, employer matching gifts, payroll donations.

Paula and Rhonda suggest a VistaPrint Pull down to take to festivals.

Jeff Suggests a GEF day of giving and Stacy ties it into the give now.

Jayla will be looking for silent auction gifts.

Stacy entertains a motion, Gary moves to adjourn, Chanda seconds, the motion is accepted.

 

 

Minutes submitted by: Stephanie Hyde

Minutes approved by: Stacy Mitchell

 

Granbury ISD Education Foundation

Board of Directors Retreat

GISD Administration Building

May 18, 2017

11:00am-2:30pm

 

The following board members were present: Gary Best, Amy Clarkson, Derrick Cuenca,  Robert Doshier, Kelly Garner, Stephanie Hyde,  Dr. James Largent, Jayla Loving, Michelle Lucero, Holly Martin, Paula McDonald, Diana McBride, Stacy Mitchell, Heidi Pippin, Mendi Tackett, Brant Tate, Chelsea Thompson, Kathleen Wallace, and Jan Williams.

The following board members were absent: Beverly James, Jeff Meador, Kevin Meyers, Chanda Smith, and Chris Tackett.

Stacy called the meeting to order at 11:02am.

Jan Williams made a motion to accept the April meeting minutes as presented to the board. Kelly seconds. The minutes are accepted.

Stacy entertained a motion to add new board members. Mendi made the motion to add new board members to the GEF Board of Directors. Gary seconds. Amy Clarkson, Derrick Cuenca, Stephanie Hyde, Michelle Lucero, and Paula McDonald are now Granbury ISD Education Foundation Board of Directors.

Garrett Pittman from TCG (out of Austin) is our guest speaker. We are interested in endowed funds.  GEF currently has $65k in our operating account and $50k in our future fund account.

Introduction of new board members.

Brant presents the financials. There is $64,049.80 in the operating account. The only expense in the last month was the $100 to pay the accountant. Gary makes a motion to approve the financials. Kathleen seconds. The financials are accepted as presented to the board.

Stacy mentions that in the past, we move money from the operating account to the future fund account during the yearly board retreat. Brant says that most of the time we choose to move $10,000. Brant also suggests that with the success of 50 Fellas fundraising, we could increase that amount this year which would still give the board enough in the account for yearly operating expenses.  Kelly makes a motion to move $30,000 from our operating account to our future fund. Paula seconds. The motion carries.

The board brainstormed about endowment plans. Dr. Largent suggests that we make a plan to keep $15k in our operating account and $45k in our future fund and have anything over that in an investment account (endowment) to continue to grow our accounts. Brant says that is a good idea. We need to keep enough in a future fund to be able to pay out the grants. In the case that we are not able to host the 50 Fellas event then we would need that cushion. Robert makes a motion to take $50,000 out of the Future Fund for investment purposes through TCG. Heidi seconds. The motion carries.

 Dr. Largent suggests creating a subcommittee to meet with TCG again to collect all the details for this move. Dr. Largent will arrange that meeting.

Brant has made a change in address to the Bylaws. The old address is on Pearl Street where the old GISD Administration building was. The new address is 217 N. Jones St. Granbury, TX, 76048, which is the current GISD Administration building. Robert makes a motion to accept this change to the Bylaws. Kelly seconds. The change in address on the Bylaws is accepted by the Board.

Stacy presents on the lessons learned from the last year of events.

• -Keep 50 Fellas at the Reunion Grounds. We should increase the cost of the tickets ($60.00) and limit the number of tickets (700) that can be sold.
• -Academic Recognition Banquet: last year the event was held at De Cordova Clubhouse but the layout was not favorable for the presentation. In the past, we have held the event at the Granbury Conference Center and the cost has increased incredibly. Gary says he may be able to talk to someone about lowering the cost for the Convention Center. Dr. Largent suggests the high school cafeteria. They are installing a new sound system.
• -Thanks to Mendi, we have grown our presence in the community. She also suggests getting a database for current and past donors to send email updates.
• -Alumni database. June 3rd. GHS ex-students association reunion at the Granbury Middle School. 9am-2:30pm. Lunch is $15. Gary and Paula will attend to mingle with the alumni and talk about the GEF.
• -Diana mentioned that in a different foundation she is familiar with, they offered membership opportunities to the community. There were membership levels and would include newsletters and various tickets to district events. She also agreed to look into details for this and also donations in teachers’ names.

 

Funding Goals/ Budget:

• -Last year we awarded GHS $1,500 for college trips. As a board, we agreed that we should add $2,000 each year to be able to increase the number of students that visit a college who may not have been able to attend in the past. We agreed to add $1,000 to allow STARS to do the same.
• -CTE has been awarded $5,000 for state certifications offered. Kathleen suggests increasing this amount to $7,000.
• -$80,000 is our goal for grants in 2017/2018.
• Last year our fundraising goal for 50 Fellas was $94,000 we raised $102,000.
• Our goal for this year is $110,000.

 

Timeline for 2017-2018

-Convocation is August 14th at 8:30am

 

GEF Officer nominations:

President- Kelly nominates Stacy to continue to be president. Holly seconds. Motion carries.

Treasurer- Kelly nominates Brant to continue to be treasurer. Paula seconds. Motion carries.

Secretary- Kelly nominates Stephanie to be secretary. Jan seconds. Motion carries.

Discussion regarding employee donations partially being returned to campuses. Employee donations doubled since we offered this. We will continue to announce and offer this at Convocation.

Committee realignment

Finance- Chair- Brant

                Robert

                Derrick

Programs/Grants- Chair- Chanda

                Gary

                Jan

                Amy

                Paula

Marketing/Events- Chair- Kelly

Co-Chair- Holly

 Michelle

Heidi

Jayla

Marketing /Development- Chair- Mendi

                Stephanie

                Heidi

                Diana

               

Kathleen is finishing her 4th year on the board. She will be resigning from the board. This is her last meeting. DeAnna Berry will be resigning from the board as well.

Stacy said for the Summer Launch for the teachers we have given a few prizes out. We will continue that this year. 2 gifts valued at $500 each. Mendi will assist Stacy in that. Robert moves that we spend $500 on 2 gifts for the Summer Launch gifts. Holly seconds. The motion carries. June 2nd.

 

March 23, 2017 Granbury ISD Education Foundation Minutes
GISD Admin Bldg

The following board members were present: Gary Best, Kelly Garner, Dr. Largent, Holly Martin, Diana McBride, Jeff Meador, Stacy Mitchell, Chanda Smith, Chris Tackett, Mendi Tackett, Brant Tate, Kathleen Wallace, and Jan Williams.

The following board members were absent: DeAnna Berry, Robert Doshier, Jayla Loving, Kevin Myers, Heidi Pippin, and Chelsea Thompson.

1:30 Stacy called meeting to order.

1:39 After Amy Wood’s presentation about virtual goggles , the minutes were reviewed. Kathleen approved the minutes, and Chanda seconded the motion.

1:43 Superintendent report by Dr Largent. He speaks about GISD land that Weatherford & UTA are considering. Property would need to go through City ordinances and be re-platted. The GEF airplane has wings now. Girls soccer are in playoffs tonight, and Baseball and Softball and golf are doing well.

1:50 Financial report by Brant Tate. Scholarships paid out $6250, $2,000 in expenses for Officer Hastings and Ben, $500 went to Granbury Chamber, and $200 to Justin Bowden, CPA. $46,000 remains in future funds, and we need to think about how much we want to invest. We will discuss next meeting. Financials motion approved by Gary, and seconded by Diana.

1:56 Program Committee report by Chanda Smith. We are finalizing new grant applications. Teacher appreciation is May 1st. Chanda is looking for ideas for teacher appreciation.

2:03 Kathleen reminded that the Academic Recognition Banquet is May 4 at DCBE Country club. A sign up list will be provided at the April meeting to help with banquet needs. Jeff Meador stated that another ranking will be done after the 5th ‘6 weeks’ in order to get final top 25 count. Stacy said we are still waiting to hear if Lakeside Physicians will underwrite the ARB.

2:15 Kelly informed that we will limit the number of patrons at 50 Fellas. That number is to be determined based on the last few years attendance numbers. Dr Largent suggested to raise the price to $60 and limit the number of patrons. There will not be a change in our sponsor form from last year, and we plan to continue to provide same 50 Fellas tickets to the GISD employee
donors.

2:22 Mendi Tacket spoke about GEF Reception. There were about 20 people that attended the reception. Judy Gentry did a great job giving the tour, and food was served by the culinary department. Menielle Donohue made a nice video that was played during the lunch. Overall it was a great success. The next reception is April 7th at 10:30.

2:35 TEFN Conference is April 11/12. It is a free conference. Everyone is invited to go.

2:39 Stacy informed that this year’s Retreat will be May 18th 11:00-2:30. Names that have been suggested for consideration to add to next year’s board are Michelle Lucero, Paula McDonald, Maureen Griffeth, Stephanie Hyde, Wanda Crossland, Amy Clarkson.

2:45 Stacy entertains the motion to adjourn. Kelly makes a motion, and Chanda seconds it.

 

Granbury ISD Education Foundation

Board of Directors Meeting

February 23, 2017

Granbury High School Bistro

2000 W Pearl St

Granbury, TX 76048

 

The following board members were present: Gary Best, Robert Doshier, Kelly Garner, Jayla Loving, Holly Martin, Diana McBride, Stacy Mitchell, Heidi Pippin, Chanda Smith, Chris Tackett, Mendi Tackett, Brant Tate, Chelsea Thompson, and Kathleen Wallace.

The following board members were absent: DeAnna Berry, Beverly James, Dr. Largent, Kevin Meyers, and Jan Williams.

Stacy called the meeting to order at 1:35.

Treasurer Brant Tate presented the financials. He wrote a check in January for the CTE chef jackets. Diane made a motion to accept the financials as presented to the board. Kathleen seconds.

Mendi spoke on the Development Committee. She is arranging GEF Donor receptions in the CTE wing of the High School. There are 2 scheduled dates. March 8th and April 7th.  Board members are encouraged to attend. There have been 8 RSVPs for the March reception and 2 for the April reception.

Stacy spoke about new business. Officer Hastings needs funding to become recertified. The total cost will be $2,000. Hastings wrote an email to Dr. Largent who suggested it to Stacy. Gary made a motion to grant funding for Officer Hastings and Ben to get recertified. Chanda seconds.

Judy Gentry mentioned that she needs to order new aprons for the Bistro to reduce the amount of laundry they are doing. She said if GEF sponsors, the logo could be added to each apron. The cost would be $10 per apron. She needs to order 40. Chanda made a motion to fund the aprons for the Bistro. Holly seconds.

Stacy is looking for new board members to fill spots of current members rolling off. She said to email her any ideas.

Meeting is adjourned at 1:45

Judy Gentry begins the tour of CTE wing.

 

Granbury ISD Education Foundation

Board of Directors Meeting

January 26, 2016

Granbury ISD Administration Building

217 N Jones St

Granbury, TX 76049

 

The following board members were present: Gary Best, Robert Doshier, Kelly Garner, Dr. Largent, Jayla Loving, Diana McBride, Stacy Mitchell, Heidi Pippin, Chanda Smith, Chris Tackett, Mendi Tackett, Brant Tate, Chelsea Thompson, and Jan Williams.

The following board members were absent: DeAnna Berry, Beverly James, Holly Martin, Kevin Meyers, and Kathleen Wallace.

Stacy called the meeting to order at 1:35pm

Stacy presented the minutes from the last board meeting. Stacy made a motion to approve the minutes as presented to the board. Robert approved the minutes. Gary seconds the motion.

Dr. Largent speaks about the new administration building remodel.

Treasurer Brant Tate presents the financials for October and November. After all grants and awards have been paid out the balance in our operating account is approximately $60,000. The scholarships will be paid out this month as well as the Chamber membership cost. Two Scholar-Athletes will be finishing their time at Weatherford College this spring. Robert makes a motion to approve financials. Gary seconds.

Stacy suggests updating our bylaws to reflect the new address of the admin building. Stacy will also update the W-9 for donors by the next meeting. Brant says he will also change the address on our checking account.

Robert wrote a leasing contract for the board. Dr. Largent will present it to the lawyer and then to the school board. This contract will allow us the ability to use the school administration building as a regular meeting place at the cost on $1.00 a month.

Chanda and Gary don’t have anything to report for the programs committee.

Kelly does not have anything to report for the marketing and events committee. Dr. Wallace told Stacy and Kelly that she would head up the academic recognition banquet. DeAnna and Chelsea will head up the employee recognition banquet. The Academic banquet will be on May 4th. The Employee will be on April 20th. New Sponsor sheets are available for the 50 Fellas event. Kelly and Stacy suggest limiting tickets for the event to keep it from overcrowding. Chris suggests using wristbands at the future 50 Fellas events to regulate the crowd.

Mendi presents on the Development committee. Shane Knisley has resigned from the board due to a recent career move. LGMC has made the GEF brochures and Stacy will reach out to them about getting those. Stacy suggests that we help promote the school district. Robert suggests speaking to the students. Dr. Largent says there is a speaker’s bureau that the teachers utilize often. Mendi wants the students to present to the donors about the grants that have been funded.

Stacy talked about endowments. There is currently almost $50,000 in our future fund account. Stacy says we need to begin making a plan about our endowments. Brant questions other foundations and how they invest their funds. Kelly and Stacy say that endowments are typically what other foundations do. Stacy says we would not do any high risk investments.

Stacy entertains the motion to adjourn. Robert makes a motion to adjourn. Chanda seconds.

Meeting is adjourned at 2:47pm.

 

Board members present: DeAnna Berry, Robert Doshier, Kelly Garner, Holly Martin, Jeff Meador, Stacy Mitchell, Chanda Smith, Brant Tate, Kathleen Wallace, Jan Williams Board members absent: Gary Best, Beverly James, Shane Knisley, James Largent, Jayla Loving, Diana McBride, Kevin Myers, Heidi Pippin, Chris Tackett, Mendi Tackett, Chelsea Thompson. Presentation by GHS Counselors requesting money to take at risk students to TSTC and Tarletonto encourage further education. $892 and $610 respectively. 1:45 Review of Minutes
1st Robert Doshier
1:48 Jeff Meador informed that Mark Jackson, Barbara Townsend, and Rhonda Rezsofi will take school board office in December. A GISD Strategic Planning goal is for every student to participate in a service project. AMS does theirs next Friday.
1:52 Financial Report by Brant Tate: provided through September. We will discuss October financials at January meeting. Current Balance in general fund is approximately $120,000.
Scholarship handouts are approximately $4,000.
Approved Financial report:
1st Kathleen
1:55 Program report by Chanda Smith: Total awarded for grants is $71,082.73 to go to 37 grants winners, 1 STARS Award, and 1 CTE Award. 58 grants were submitted. The STARRS award istaking their students to Weatherford Junior College and TSTC for their college visits. The remaining balance from previous years’ grant money that did not get used is $7,268.89, so GEF will only hand out $63,813.84 in order to fund the 37 grants and 2 awards. Discussed the High school counselor presentation. Unanimously voted with Heidi Pippin via text voting to fund their request to take 40 students to TSTC and Tarleton.
1st Kathleen Wallace
Chanda discussed to take out “NEW” from the grant bylaws so that we could fund same grants that would affect a different class of students. It would not be repeating a grant to the same students. Chanda also discussed that other Education Foundation boards have advised to stay out of the “furniture business”, meaning not funding grants written for furniture for rooms. This is first year we have received furniture requests, and we will add “no furniture requests” on the grant rules for next year. Prize Party is Tues Nov 15th 7:45ish. More specific informationwill be sent out later.

 

Granbury ISD Education Foundation

Board of Directors Meeting

October 13, 2016

Granbury ISD Training Center

1:30pm-3:00pm

 

The following board members were present Gary Best, Robert Doshier, Kelly Garner, Shane Knisley, Dr. James Largent, Jayla Loving, Diana McBride, Stacy Mitchell, Heidi Pippin, Chanda Smith, Mendi Tackett, Brant Tate, Chelsea Thompson, Kathleen Wallace, and Jan Williams.

 

The following board members were absent DeAnna Berry, Beverly James, Holly Martin, Kevin Meyers, and Chris Tackett.

 

Stacy called the meeting to order at 1:30.

 

Judy Gentry from Granbury High School CTE presented on the CTE center updates. She spoke on the grants provided by GEF. She also spoke on the CTE certifications that can be earned by students in the classes. She said that the welding students need fire resistant clothing to change into during class. She mentioned that this could be an opportunity for GEF to put their logo on another CTE uniform. (I.e. chef coats for the culinary classes)

 

Stacy presented the minutes from the last board meeting. Shane made a motion to approve the minutes as presented to the board. Gary seconds the motion. The minutes were accepted as presented.

 

Dr. Largent presented the Superintendent report. He said there will be a survey link sent out to community members to get an idea on what to do with the current GISD administration property. Dr. Largent said that the GISD administration and all GISD faculties will go through active shooter training with Sergeant Chris Brichetto. He said it will take most of the semester to get the entire faculty to go through the class.

 

Brant presented the financial report for September. He was not able to bring the detailed financials for the meeting due to time constraints. He did bring a summary of the operating account. The current balance of the operating account is $85k. The only withdraw from the account was to cover the financial report from the previous month. Since the detailed report is not available, there is no need to approve financials at this meeting.

 

Chanda spoke on the grants committee. Chanda said that STARS wrote a grant to cover the cost of 2 trips to colleges for the students. She said that a lot of times, these students are not able to visit colleges with their parents. This grant would greatly benefit the students. It would cost $958 for both trips. Chanda suggested the GEF possibly taking this grant out of the grants to be reviewed and consider doing this as a recurring award for STARS each year. Gary made a motion to separate this grant and call it a “STARS Award” to be considered for funding each year at our retreat. Shane seconds this motion. Motion carries.

 

Kelly spoke on the marketing and events committee. She mentioned raising funds at 50 Fellas for the STARS Award. Kelly suggested having tips jars available on the bar that says “All tips go to fund additional grants” or something similar. Stacy mentioned having the jars saying “Reach for the STARS.”

 

 

NEEDS:

2 drink dispensers for tea. –Mendi has one she can use

Volunteers to help set up at 1pm.  –Robert can be there from 1pm-2pm, Diana, Mendi, and Chris can help set up at 1pm

4 greeters that will stay at the entrance and direct people to the correct line. –Kathleen and Chanda can help with that. They will need to be there at 5:50.  Sharon Williams could possibly help with this as well. DeAnna might could help. Holly can also help.

Jayla needs help at the silent auction.

Kelly needs help cleaning up afterwards. Cooks will be in charge of cleaning up their own tables.

 

Shane spoke on the development committee. He brought samples of cookbooks. He also brought updated brochures. The board decided to have 100 brochures printed. Shane is working with a company to create new information folders. He should have a proof of the folders for the next meeting.

 

Stacy spoke on GISD direct drafts for the foundation. Last year there were 35 employees who contributed $5500. This year there are 60 employees contributing $10,500 for the GEF. Stacy said the (2) teachers for the CTE have asked for purple jackets that have a GEF logo on them. Robert mentioned Stacy getting pricing on coveralls for the welding class and jackets for the CTE teachers. Monkey’s Monogramming has told Stacy that they are willing to do more in-kind donations for the tickets to the event.

 

Stacy entertained a motion to adjourn. Gary makes a motion to adjourn. Chanda seconds the motion. Meeting is adjourned at 2:33pm.

 

Granbury ISD Education Foundation

Board of Directors Meeting

September 22, 2016

Granbury ISD Training Center

1:30-3:00pm

 

The following board members were present: Gary Best, Robert Doshier, Kelly Garner, Dr. Largent, Diana Mcbride, Jeff Meador, Stacy Mitchell, Heidi Pippen, Chanda Smith, Chris Tackett, Mendi Tackett, Brant Tate, Chelsea Thompson, Kathleen Wallace, and Jan Wallace.

The following board members were absent: DeAnna Berry, Beverly James, Shane Knisley, Jayla Loving, Holly Martin, and Kevin Meyers.

Stacy called the meeting to order at 1:30p.

Tricia Suitt and Becky Strain from the GISD Curriculum department presented updates on several grants awarded to different elementary schools. Rachel’s Challenge in Elementary schools. Wings of Flight grant. This program is sustained through funds provided by GT. Civil War museum for 8th graders. This program will hopefully be sustained through campus funds. Cooking It Up grant. Students measure using fractions at Oak Woods third graders. Mr. Haagerman’s extreme science. He brings science experiments to the schools. District chess program. Held district-wide chess tournament at Mambrino.

Stacy presented the minutes from the last board meeting. Gary makes a motion to accept the minutes from last month. Dr. Largent seconds the motion. The minutes were accepted as presented.

Heidi Pippin returned to the GEF Board from her recent move.

Dr. Largent presents the Superintendent report. He reports that the School Board approved a district renovation project. The High School will be dedicated on October 7th, Homecoming Friday. It will be combined with the Alumni reception. Officers will be in the schools to continue what used to be referred to as the D.A.R.E program in elementary and middle schools. The district plans to move the administration offices in January. School Board election is coming up. Three places are open, two are contested. There is a “Dangers in Technology” presentation at the highschool on Monday.  Stacy asked Dr. Largent if the GEF can be present and pass out brochures at the Alumni reception during the High School Dedication.

Brant presents the financial report for August. He highlights that in the operating account we have $63k. $50k in our future fund account. Brant says we expect next month (October) to be a big month for financials due to 50 Fellas. Robert moves to accept the financials. Chanda seconds the motion. The financials are accepted as presented to the board.

Greg Meyer from First Command will come to the GEF later about Endowments.

Chanda presents on the programs committee. She says that the score sheet from the previous grants was subpar. She has been working with committee members to improve the score sheets for this years’ grants. Grant deadline is September 30th at 4pm. Gary says that the score sheets will go from 39 total points to 100 total points which will improve the grading process.

Kelly presents on the marketing committee. Kathleen put together a folder to present to the Inge Foundation. She also put together a folder for Mark Martin who is interested in the Formula 1 program. Kelly asks the board if there is anyone else we should prepare a folder for. Kathleen suggests that we put together these folders for futures meetings to grab and give to people that may be interested in supporting the GEF.  Kelly presents on the 50 Fellas event. 

 

NEEDS:  3 TABC certified Bartenders

               5 Money Counters (DONE)(Chanda/David, Chelsea, Stacy, Kelly)

               1 Person to pick up beer (DONE)(Heidi)

               1 person to pick up water and tea(DONE) (Robert/Gary)

               Heidi will do table toppers

               People to stay for cleanup(at least 10)

(Dr. Largent suggests we ask each team to clean up their own table)

 

Development committee; Shane could not make it to the meeting. He has said that LGMC is willing to do the white folders with the GEF logo on the front for development. Mendi will talk with Shane about the new brochures. Stacy mentioned having business cards made. Heidi said that her church can make them for very inexpensive. Heidi also said she can help put a brochure together for the October 7th Alumni reception. Mendi mentioned selling tickets at the reception. Kelly can be there as well as Chris and Stacy. Stacy spoke on the school staff meeting visits. She will email out the slide show presentation to the board members.

Stacy entertains a motion to adjourn. Gary motions. Robert seconds.

 

GEF 2016 Board Retreat

6/29/2016

The Granbury ISD Education Foundation Board of Directors met in the Lake Granbury Medical Center conference room. Board members present were DeAnna Berry, Gary Best, Robert Doshier, Kelly Garner, Beverly James, Shane Knisley, Dr. James Largent, Holly Martin, Diana McBride, Stacy Mitchell, Kevin Meyers, Mendi Tackett, Brant Tate, Chelsea Thompson, and Jan Williams.

The following board members were absent: Jayla Loving, Chanda Smith, Jeff Meador, Chris Tackett, and Kathleen Wallace.  

The board members reviewed the minutes from the May meeting. Shane made a motion to accept the minutes and Robert seconds. The board approved the minutes as presented.

 

Board members introductions and new members were accepted. Diana McBride, Jan Williams, and Holly Martin, Chris Tackett, and Mendi Tackett. Dr. Largent made a motion to accept the new members and Robert seconds.

 

Exiting Board members: B.J. Wallace, Nin Hulett, and Carey Gentry. Lynn Goodgion resigns from GEF board to focus on her family. Tad Timmons also resigns.

 

Lessons learned from last year:

-Scholarship review committee would like more scholarships to grant to scholar athletes.

-Continue to stay conscious of spending to allow for more money to be spent on grants.

 

How can GEF be more effective in 2016-2017:

-How can we get the GEF name out in the community and inform the public on what we do.

o   Can we get access to a database of alumni to send information to?

o   Gary Best has an alumni handbook

o   Create a committee to focus on marketing in the community and alumni

o   Robert suggests spending some money to get more publicity

o   National Day of Giving

o   Dr. Largent suggests seeking out vendors at other foundation conferences to attend a meeting and give us a brief presentation

-More involvement at New Teacher Orientation (August 9th)

o   Give brief presentation

o   3-minute infomercial

o   Include something in the new teacher packages, something they can use as a reminder of GEF

-We need to have a short video on hand to use for speaking opportunities

-Campus Challenge to promote more donations from teachers campus-wide

-Granbury then and now: Showcase the improvements to the schools because of GEF Grants. We can market this on the local TV station, sports jumbotron, etc.  Target the people who watch our sports teams.

- We need to be more involved in social media advertising to help Jeff

-Scholarship recipient testimonies to speak on the impact GEF scholarship had on them

-Videos for GEF. Campus-wide video competition, teachers make videos of grants in action and the winner is shown on jumbotron during football games.

-When teachers are awarded grants, encourage them to mention GEF on social media.

o   Stacy can mention that in the Principal meeting

-How can we ask people to donate to GEF?

o   People will donate to a cause if they are asked personally

-GEF window clings, pass out more of them and encourage recipients to hang them

-Direct mailer of “Proud Supporter of GEF”

-Make our supports feel important by inviting them to GEF meetings. 

-Social media marketing- have someone come in to teach us how to make social media marketing work for us

-Brief bios of board members to share on Facebook

-feature articles in Granbury magazines, Hood County News

o   In-kind tradeoff for advertising with Hood County News

 

Treasurer Brant Tate reported that the balance of the operating account is $65,776.92. Future fund has $36,000. Kevin suggested that we create a small group of people to help us invest money to increase our finances. Bylaws state that we need to keep our overhead cost at or below 10%; right now our overhead cost is at 8%. We may need to look at endowments, is this something we can do at this time? If so, we will need to prepare for yearly audits. Our last audit was in 2013. Stacy moved to accept our financials, there was a second. Board members approved the financial report as presented.

 

Bylaws state that we do not need an audit every year. Board members will vote on if there is a need for the audit each year. Treasurer Brant states that yearly audits are not totally necessary at this time but we may want to look at it in the future. Brant makes the motion that at this time we do not need the expense of a yearly audit. There was a second. The Board members accept.

 

Stacy asked the board if we want to do another CTE grant for students to become certified. Last year, we granted $3,000. Gary made a motion to make our grant budget at $65,000 and the CTE budget of $5,000. Robert seconds. Board members approve the goals.

 

Grant Cycles

5/22        9 grants $19,404

5/13      13 grants $31,680

5/14      21 grants $31,563 CTE award $3,000 = $34,563

12/14    22 grants $48,229 OLC ramp $3,600 = $51,829

11/15    29 grants $58,966 CTE award $3,000 = $61,966

 

Future fund

Treasurer Brant says we have the ability to increase our future fund. He suggests $10,000. Gary makes the motion to move $10,000 into the future fund. Robert seconds the motion. The Board members accept the movement of the funds.

 

Stacy suggests that we look into alumni database. Kelly agrees to help her.

 

Fundraising Goals

2015-2016 goal was $94,000 (Foodfest-$60,000; Employees-$6,000; Underwriters-$28,000)

**2016-2017 goal $133,000 (Foodfest-$85,000; Employees-$10,000; Underwriters- $38,000)**

 

Beverly suggests speaking with Granbury Association of Realtors to help spread the GEF information to newcomers.

 

Timeline

Stacy suggests moving the GEF meeting in October from 10/27 to 10/13, the week before 50 Fellas. Gary suggests moving the GEF meeting in November from 11/17 to 11/10.

The next meeting will be August 25. GISD Convocation is August 15th. Granbury Media can help us increase our GEF visibility for $2,500. He will get us a written proposal via email.

Nominations for GEF President. Kevin makes a motion to keep Stacy Mitchell as President. Gary seconds. Board members accept Stacy as president of Granbury Education Foundation.

Nominations for GEF Treasurer. Kevin makes a motion to keep Brant Tate as Treasurer. Robert seconds.

Board members accept Brant as treasurer of Granbury Education Foundation.

Nominations for GEF Secretary. Kelly makes a motion to nominate Chelsea Thompson as Secretary. Kevin second. Board members accept Chelsea as secretary of Granbury Education Foundation.

Nominations for Signers for GEF. Kevin makes a motion for Gary Best and Robert Doshier to be added as signers for GEF. Shane seconds. Board members accept Gary and Robert as new signers for Granbury Education Foundation. Signers now are, Stacy Mitchell, Chanda Smith, Gary Best, and Robert Doshier.

 

Ernie Butcher from Eagle’s Nest would like to donate an RV12 airplane kit for the CTE department. The funds will be passed through the GEF. There is not a cost to GEF and the GEF will not be held liable at any point in the building/flying process. Kevin makes a motion to accept this financial pass through. Gary seconds. Board members accept the financial pass through. (Funds will show on the financials that they are restricted but we will not need to open a new account)

 

Employee Donations

In the past we discussed returning teachers’ funds to their campuses. The donor would be able to specify where half of their funds go, continuing another grant, etc. Sponsor form would remain the same. Campus Leadership Team will decide where those restricted funds go. Robert makes the motion that half of the teacher donations go back to that teachers’ campus as an incentive for more involvement. Holly seconds. Board members accept the change.

 

Realignment of Committees

Finance/Governance: Brant Tate (Chair), Robert Doshier (Co-Chair), Chris Tackett

Programs: Chanda Smith (Chair), Gary Best (Co-Chair), Jan Williams, Kathleen Wallace 

Marketing/Events: Kelly Garner (Chair), DeAnna Berry (Co-Chair), Holly Martin, Chelsea Thompson, Jayla Loving,   

Marketing/Development: Shane Knisley (Chair), Mendi Tackett (Co-Chair), Kevin Meyers, Diana McBride, Beverly James

 

Robert motioned to adjourn and Gary seconded. Meeting was adjourned at 12:27 PM.

 

Granbury ISD Education Foundation

May 19, 2016

 

The Granbury ISD Education Foundation Board of Directors met in the district training room.  President Stacy Mitchell called the meeting to order at 1:30.

 

The following board members were present:

DeAnna Berry, Robert Doshier, Kelly Garner, Carey Gentry, Lyn Goodgion, Shane Knisley, James Largent, Jayla Loving, Stacy Mitchell, Kevin Myers, Chanda Smith, Brant Tate, and Kathleen Wallace.

 

The following board members were absent:

Gary Best, Janice Horak, Nin Hulett, Beverly James, Chelsea Thompson, Tad Timmons, and B. J. Wallace.

 

Others who attended:

Jeff Meador

 

Melissa Shipp from Oakwoods Elementary was a special guest.   She told the board about the Nutrition and Measurement Project for Oakwoods third graders which was a project funded by GEF grant funds. 

 

The board  members reviewed the minutes from the April meeting.  There was a motion to accept the minutes and a second.  The board approved the minutes as presented.

 

Superintendent James Largent reported that the district was involved with end of school activities, graduation, and continued construction.  He referenced a future meeting with mentors who will help students build a plane.   He discussed waiving the STARR test results as a requirement for participation in graduation and told of a special graduation ceremony for a special needs student who was at Harris Hospital.

 

Treasurer Brant Tate reported that the balance of the operating account is $67,000.  Carey Gentry moved to accept the financial report.  There was a second.  Board members approved the financial report as presented.

 

Program Committee:  Chanda Smith reported that she was receiving follow up information from grant recipients.  She discussed the need to revise the grant application form.  There was discussion concerning the matter that grant funds should be used by the end of the year.  Any grant funds not used will go back to GEF funds. 

 

Marketing and Events:  Kathleen Wallace reported that the Academic Recognition Banquet was held on May 4.  Stacy recognized Kathleen for her efforts for the banquet.

 

Kelly Garner reported that HEB has already committed to sponsor 50 Fellas.  She also discussed plans for Community Dine Out and reported that she had spoken to representatives from Stumpy’s.  The purpose of this event is to promote recognition of GEF within the community. 

 

 

Unfinished/New Business

The board discussed Summer Launch, an end of the year event for GISD teachers.  Prizes are needed for the event.  Robert Doshier moved that the board allocate $500.00 to provide gift packages for 2 teachers at the Summer Launch.  There was a second.  The motion passed.

 

There was a discussion about teachers donations to GEF.  There are currently 42 district teachers that contribute.  Stacy suggested a plan that would give ½ of teacher donations back to the teachers’ schools as a rebate.  The announcement of the rebate would be made at convocation in the fall.

 

The following persons will be considered as new board members:  Mendi Tackett, Holli Martin, and Diana McBride. 

 

The GEF summer planning retreat will be held on June 29, at Lake Granbury Medical Center from 8:30 to 12:00.

 

Robert Doshier moved to adjourn the meeting. 

The meeting was adjourned at 2:30.

 

Granbury ISD Education Foundation

April 28, 2016

 

1:31pm  The Granbury ISD Ecucation Foundation Board of Directors met on April 28, 2016. President Stacy Mitchell called the meeting to order.

 

Present Board Members: 

DeAnna Berry, Gary Best, Robert Doshier, Kelly Garner, Carey Gentry, Nin Hulett, Beverly James, Shane, Knisely,  James Largent, Jayla Loving, Stacy Mitchell, Chanda Smith, Chelsea Thompson,  and Kathleen Wallace

 

Absent Board Members:

Lyn Goodgion, Janice Horak, Kevin Myers, Brant Tate, Tad Timmons, BJ Wallace

 

Minutes from March 24th were reviewed.  Carey moved to accept, and Kathleen gave a second.

 

Dr Largent presented the Superintendent report.  The rest of this year consists mostly of testing and banquets.  All construction should be finished by end of summer before school starts next year.

 

Financial Report:  In Brant’s absence, Stacy stated that we had over $61,000 in the general fund.

 

Program Committee:  Chanda reported that next week is Teacher Appreciation week.  She will take buckets of candy to the schools on May 2nd.  The Grant follow-up reports will be sent out soon, and all grant recipients will have to return them with in 4 weeks in order to apply for a new grant.

 

Marketing and Events:  Kathleen states that the Academic Recognition Banquet is next Thursday at 6:30.  Set up is at 3:00.  Tickets are $25 for Board members and extra guests in addition to the student, teacher, and 2 parents.

 

Kelly asked if Jeff could make a request for Cooks through the GEF/GISD FaceBook page to add to our Wait List for the 50 Fellas Foodfest.

Chelsea volunteered to do the cookbook. Jayla volunteered to head up the silent auction with Kenya Meyer’s help.  Beverly has a few items for the auction. Stacy Mitchell can get approx. 20-25 items.

 

DeAnna spoke about a community wide Dine out to raise money. She will start working on that now.

 

Unfinished/New Business:

Stacy spoke on increasing the Employee Donation by giving half back to their schools for specific grants of their choice that are approved by the board.

 

Planning Retreat-Wed June 29th 8:30-12:00  Shane offered to host at LGMC.

Potential New Board Member candidates submitted:

Kathleen Wallace submitted Mendi Tackett

Nin Hulett submitted Diana McBride

Stacy reported that Holly Martin has contacted her for information about being on the board. Any other potential people should be emailed to Stacy.  School Board member that will replace BJ Wallace on the GEF board will hopefully be announced next month.

 

2:33pm Gary motioned to adjourn, Robert gave a 2nd.

 

GISD ISD Education Foundation Meeting Minutes

March 24, 2016

Granbury ISD Training Center

1:30pm

 

The Granbury ISD Education Foundation Board of Directors met on March 24, 2016, in the GISD Training Center. President Stacy Mitchell called the meeting to order at 1:30pm.

Board members in attendance:

Gary Best, Robert Doshier, Kelly Garner, Carey Gentry, Shane Knisley, James Largent, Jeff Meador, Stacy Mitchell, Kevin Meyers, Chanda Smith, Brant Tate, Chelsea Thompson, B.J. Wallace, and Kathleen Wallace.

Absent Board members:

DeAnna Berry, Lyn Goodgion, Janice Horak, Nin Hulett, Beverly James, Jayla Loving, and Tad Timmons.

Minutes from February 25 meeting were reviewed. Robert moved to accept, and Chanda gave a second.

Dr. Largent presented the Superintendent report. Testing starts next week. He will talk to the School Board on Monday night about the Eagle’s Nest program, aircraft building in the Career-tech class, project Lead-The-Way aviation class.

Brant Tate presents the financials. Financials are steady and we are still on pace with the budget. There is $60,000 in the operating account. Stacy says that the Optimist Club will give $5,000 at their meeting. Carey moves to accept the financials and Gary seconds.

Chanda has no report for the Programs committee.

Kelly presents for the Marketing and events committee. Academic Recognition Banquet is on May 5th. We are on track for that event. Kathleen needs volunteers for checks, set-up, and table seating. Shane will sponsor event for $2500. Shane needs the program brochures before April 8th. Chanda and Kathleen can help with the printing.

Shane reports on the development committee. He is focused on the Academic Recognition Banquet and then will work with Janice on the brochures.

Employee Recognition Banquet is April 21. 25 Teachers and Paraprofessionals will be recognized. Chelsea, Janice, and Jayla are working on gift bags for those teachers and paraprofessionals.

Scholarship Applications- 23 scholar athlete applications have been received. The review committee is Lyn, Chanda, Kelly, Jayla, Gary, and Shane. DeAnna will come but will not be a part of the review committee because she knows too many of the students.

Advertising opportunity. Monkey’s Monogramming will print GEF logo on chef coats for the bistro. 25-30 chef coats for $15-$20 each. Gary moves to purchase 30 chef coats for the bistro/culinary class. Robert seconds. Cost will be $12.50 each for a set of 25

Motion to adjourn is made by Robert at 2.00. Chanda seconds.

Tour of the High School renovations begins.

 

Granbury ISD Education Foundation

Feb 25, 2016

 

The Granbury ISD Education Foundation Board of Directors met on Feb 25, 2016, in the GISD Training Center.  President Stacy Mitchell called the meeting to order at 1:30pm

 

Board members in attendance:

Gary Best, Robert Doshier, Kelly Garner, Janice Horak, Nin Hulett, James Largent, Jayla Loving, Stacy Mitchell, Chanda Smith, Brant Tate, Chelsea Thompson, BJ Wallace, and Kathleen Wallace

 

Absent Board members:

Carey Gentry, Lyn Goodgion, Beverly James, Shane Knisely, Kevin Myers, and Tad Timmons.

 

Presentation by Amy Wood, Technology Director was given.

 

Minutes from January 28 meeting were reviewed.  Robert moved to accept, and Chanda gave a second.

 

DeAnna Berry presented to the Board.  The Board voted and unanimously approved DeAnna Berry as a new member.

 

1:46pm Superintendent Report by Dr Largent:  Both Elementary gyms are finished. GHS Locker room is finished.   Career and Tech Building will be the focus this summer.  F1 team doing well and will go to Michigan in March and hopefully go to Austin for Nationals. 1st ROTC meet is in a few weeks-the ROTC facilities are very nice

 

1:51pm Treasurer Report by Brant Tate: Balance in operating fund is $58,990.80.  $1250 was paid to Weatherford College for Caroline Forrest’s Scholarship. Robert Doshier moved to accept financials, and Chanda Smith gave a second.

 

Voted on Bylaw Changes presented by Brant Tate: 1) change GEF address from personal home address to Administration Building address and 2) change vote to majority vote.  Robert motioned to accept, and Chanda Smith gave a second.

 

Voted on Policies:  1) no need to give financial report to school board until we get bigger and 2) Audits are decided by majority vote, not every year.  Janice Horak motioned to accept changes, and Gary Best gave a second.

 

2:00pm Victoria Dillingham has left the board, and Chanda Smith volunteered to be another check signer for our board.  Motion to accept Chanda as a signer was made by Brant Tate, and a second was given by Kathleen Wallace.

 

2:02pm Programs Report by Chanda Smith.  A grant, The Extreme Science presentation is at elementary schools is next week.  Teacher Appreciation will be discussed next meeting.

 

2:05pm Marketing and Events:  Kathleen Wallace Reported that the Academic Recognition Banquet is Thursday May 5th at the Granbury Conference Center.  Stacy Mitchell offered that she is getting quotes and information about DeCordova Bend Estates Country Club possibly being the location for next years banquet.

 

2:11pm Development Report by Janice Horak: She is still trying to set up a meeting time with Shane to discuss development.  Jeff Meador is getting pictures for new Brochure.

 

2:15pm New Business: Stacy Mitchell announced the Employee Recognition Banquet is April 21st at AMS.  Stacy showed the board a printed program idea that she liked to incorporate in the Employee Recognition Banquet.  The Opera House will provide 2 tickets for each campus winner.  The board is looking for more donations to give to the teachers.  Janice Horak volunteered to find donations.  Chelsea Thompson volunteered to help get gifts from HEB.  Janice would like to see a program from last year to know what is expected this year.  Jayla Loving offered to help Chelsea and Janice.

 

Stacy Mitchell asked for volunteers for the Scholarship Review Committee:  Kelly Garner and Gary Best volunteered. Jayla Loving is considering.  Stacy said that Lyn Goodgion would like to volunteer and Lyn is working on interview questions to ask the candidates. 

 

Stacy suggested that a Special Advertising Opportunity would be putting the GEF logo on all the aprons or hats in GHS Bistro.

 

2:31pm Meeting was moved to adjourn by Gary Best, and received a second by Chanda Smith.

 

The Granbury ISD Education Foundation Board of Directors met on November 12, 2015, in the GISD Training Center.  President Stacy Mitchell called the meeting to order at 1:33 p. m.

 

The following board members were present:

Gary Best, Kelly Garner, Carey Gentry, Lyn Goodgion, Shane Knisley,  James Largent,  Jayla Loving, Stacy Mitchell, Kevin Myers,  Chanda Smith,  Brant Tate,  Chelsea Thompson, and  Kathleen Wallace. 

 

The following board members were absent:

Victoria Dillingham,  Robert Doshier,  Janice Horak,  Nin Hulett,  Beverly James,  Tad Timmons, and B. J. Wallace.

 

The minutes of the October meeting were presented.  Lyn Goodgion moved that the minutes be approved with an amendment to include the adoption of the September minutes.  There was a second.  The minutes were approved.

 

Dr. Largent spoke on the state of GISD.

·       Construction of gyms at Acton Elementary and Emma Roberson Elementary is in progress.

·       Meetings about the construction of the administration building continue.

 

Treasurer, Brant Tate,  presented the financial report.  He reported the balance of the Operating Fund is $93,657.00.  The balance of the Future Fund is $36,013.57.  Carey Gentry moved to approve the financial report.  There was a second.  The Board voted to approve the financial report. 

 

Brant Tate also reported on the proposed bylaws changes and referred to the handout showing the changes.  Because there were not enough members present, the board was unable to vote on the proposed changes.

 

Chanda Smith reported for the Grant Committee.  The Committee approved twenty-nine grants for funding, and the total amount for the grants was $58,966.17.  The was also an amount of $3,000.00 for CTE certification, which had been approved at a previous meeting.  The Board had previously approved $55,000 for funding grants and $3,000 for CTE certification.  Gary Best moved that the amount for grants be raised to $58,966.17.  There was a second.  The Board voted to approve the motion.  The total amount spent to fund grants for the school year 2015-16 was $61,966.17.  There was some discussion about the criteria that was used by the committee to evaluate grants.  Chanda reported the following schools received grant awards:  Granbury High School, 8 grants; Granbury Middle School, 2 grants; Acton Middle School, 2 grants; Emma Roberson, 2 grants; Brawner, 1 grant; Acton Elementary School, 3 grants;  Baccus Elementary, 5 grants ; Mambrino, 1 grant; and 2 grants that will benefit all elementary campuses.  Chanda encouraged Board members to attend the grant awards prize party

 

Kelly Garner reported for Marketing and Development about 50 Fellas Food Fest.  The auction raised $2,300.00.  The silent auction raised over $4,000.  The total expenses for 50 Fellas were $2,908.00.  The net income from 50 Fellas was $84,171.00.  The attendance for the event was near 700 people.   Kelly reported that there is a critical need for someone to chair the silent auction for the 2016 50 Fellas, and that the person needs to be in place in the next 4 to 5 months.  Next year’s 50 Fellas is set for October 15, 2016. 

 

New Business

 

Luminant again wants to donate for  Project Lead the Way, an engineering program.  Brant Tate explained that the minimum amount for restricted funds is $1,000.00.  Kevin Myers moved that the Board accept the check from Luminant for $500.00 and then pass it through to Project Lead the Way.  There was a second.  The Board voted to approve the motion.

 

Kathleen Wallace told the Board about a grant from INGE Foundation and suggested that GEF apply for the funds.

 

Chelsea Thompson asked which members of the Board were working on the folders of information.

 

Gary Best moved to adjourn the meeting.  There was a second.  The board approved.

 

The meeting was adjourned at 2:30. 

 

Granbury ISD Education Foundation

 

August 27, 2015

 

 

The Granbury ISD Education Foundation Board of Directors met on August 25, 2015, in the GISD Training Center. President Stacy Mitchell called the meeting to order at 1:30 p.m.

 

The following board members were present:

Gary Best, Victoria Dillingham, Robert Doshier, Kelly Garner, Carey Gentry, Lyn Goodgion, Nin Hulett, Shane Knisley, James Largent, Jayla Loving, Stacy Mitchell, Kevin Myers, Chanda Smith, Brant Tate, Chelsea Thompson, B.J. Wallace, and Kathleen Wallace.

 

The following board members were absent:

Janice Horak, Beverly James, and Tad Timmons.

 

Special guest, 2015 GISD graduate Caroline Forrest, received the Briggs Berry Memorial Scholarship Award. President Stacy Mitchell presented the award to Caroline, first alternate for the award.   The original recipient, Krysta Caudle, declined the award after receiving a full scholarship to the University of North Texas.   Caroline’s parents, Dr. and Mrs. Mark Forrest, along with Deanna Berry, Chad Dowell, and Girls Basketball Coach Steven Schmidt were present for the award. 

 

The board considered the minutes from the July meeting. Dr. Largent moved to accept the minutes. There was a second. The board voted to accept the minutes as written.

 

Stacy presented Jayla Loving and Shane Knisley as candidates for the board. Each introduced themselves and told of their interest in the work of the foundation. After the introduction, the board voted unanimously to add these individuals to the board.

 

Jim Largent spoke on the state of GISD.

·       Enrollment on the first day of school was 6,947 which was more than the prevision high enrollment of 6,919. This figure shows slow growth which is good and is more manageable than rapid growth. New teachers will be added for the year because of the increase in enrollment.

·       The Board of Trustees passed a balanced budget that would not require increased taxes.

·       The opening of the remodeled high school is a success. There has been much positive feedback about the high school.

Brant Tate presented the financial report.

·       The fiscal year ended in June. It ended well with $42,000 net asset increase.

·       The tax return is complete.

·       There is $42,000 in the operating fund.

·       $16,000 was moved to the future fund. This fund can be used to fund grants should that be necessary in the future.

           

            Kevin Myers moved to approve the financial report. There was a second. The board voted to approve the report.

 

Committee Reports

 

Brant Tate reported on work by the Bylaws Committee. He informed the board that they would receive proposed bylaws changes for consideration and voting by the September meeting. Proposals would include:

·       Realigning and defining committees. There would be a division of the Marketing and Development Committee

·       Change the bylaws concerning an annual audit to reflect a vote by the board each year as to the need for an audit

·       Address changes

·       Changes about restricted and unrestricted funds

           

            Carey Gentry requested that the Bylaws Committee address the reported donations policies.

 

Chanda Smith reported for the Program Committee. 

·       Grant applications are due on September 30, 2015. 

·       The timeline for approving grants will be shorter.

·       The prize party is scheduled for the week of November 16.

·       She requested that the November 19 meeting be changed to November 12, at 1:30 to accommodate the earlier date for the prize party and suggested that the prize party be on November 18.

·       Representatives from the Program Committee would speak to the GISD Board of Trustees on December 14 to inform them of the grants awards.

 

Kelly Garner reported for Marketing and Development and discussed progress for 50 Fellas.

·       40 cooking teams are returning.

·       Jayla Loving and Victoria Dillingham will head the cookbook.

·       She asked for volunteers to help with the silent auction. Anyone who can help may call Susan at 214-202-0387.

·       She asked for someone to be in charge of drinks which would include picking up tea and water.

·       Large ice chests will come from Lake Granbury Medical Center

·       She asked for volunteers to help on sign posting day, September 18.

·       She requested use of the marquee and scoreboard for publicity.

·       She encouraged the new sponsor challenge.

 

New Business

 

Kevin Myers discussed the possibility of a new scholarship donor given by Peggy and Danny Hill. The scholarship will be a recurring scholarship for $10,000 that is needs based. Kevin requested that the board clearly define “needs based.” Chelsea Thompson, Gary, Best, Lyn Goodgion, and Chanda Smith agreed to work on a committee to determine criteria for “needs based.” There was a suggestion that counselors from the high school might also help define the criteria. 

 

There was also discussion about how to develop an endowment.

 

Stacy asked for tickets to school events that might be given to donors to show appreciation.

 

Old Business

 

There was continued discussion about committee structure of the Board of Directors. Stacy asked that board members study the committees and sub committees to determine areas of interest and service.

 

Victoria Dillingham reported that the Golf Tournament will not donate to GEF this year. She also reported that the magazine “Granbury Living” will include a feature article about GEF. 

 

Robert Doshier moved to adjourn the meeting. There was a second.

 

Meeting adjourned at 2:45 p.m.

 

Granbury ISD Education Foundation

 

June 7, 2015

 

The Granbury ISD Education Foundation Annual Board Retreat was held on June 7, 2015 from 8:30-1:00 at Harbor Lakes Country Club.

 

The following board members were present: Robert Doshier, Gary Best, Chanda Smith, Lyn Goodgion, Brant Tate, Kelly Garner, Stacy Mitchell, Dr Largent, Nin Hulett, BJ Wallace, Janice Horak, Victoria Dillingham,  Chelsea Thompson, and Beverly James.

 

The Following were absent: Carey Gentry, Kathleen Wallace, Kevin Myers, Tad Timmons, Jeff Meador

 

8:35 Meeting called to order

8:40 Voted Beverly James on board

               Read letter of resignation from Barbara Townsend. 

               Announced Tim Riley and Dixie Lee Hedgecock and Lisa Gossard are going off          board.

               BJ Wallace will replace Micky Shearon as the School Board representative.

               LGMC will find a replacement for Dixie Lee.

 

 

2014/2015 Review

 

50 Fellas –Robert suggested not to charge for plates/spoons. All in agreement.

 

                              Beverly suggested on-line Auction Teaser prior to event.

 

                              BJ—need larger donors like Baird, Lockheed

 

                              Robert--Maybe do an informational slide show at 50 Fellas

                             

Players Partners—Victoria: date set for October 10th & 11th at Harbor Lakes.

 

How can GEF be more effective?

 

Janice—some companies do matching gifts for donors

 

BJ—we need to sell our Granbury ISD schools with a video

 

Beverly—we should make a scholar athlete testimony video

 

Stacy-we will have a teacher representative at each school campus to help get information to and from teachers, as well as videos and photos of grants in use.

 

Gary—Alumni meet 1st Saturday in June every year 9:30-1:30 at GHS. It is mostly the classes of the 50s, 60s, and 70s. The Friday before homecoming (Oct 16) the alumni will meet.

 

               Dr Largent—data base for alumni might need to be created by a business that

              specializes in that.  Dr Largent will contact GHS about getting a PBL project

               helping with alumni data base.

 

               BJ—we should advertise through churches

 

               Nin—we could set a Granbury alumni reunion at the conference center

 

9:30 Stacy—Record the guest speakers at the first part of our meeting & post it on social media through the GEF FB. Chelsea agreed to video and post. We need to ask Jeff is we can add a few people to GEF page to help administrate.

 

BJ—suggested we might want to record meetings to get accurate minutes.

 

9:50 Victoria will check into cost of mailing out GEF flyers, and suggested including the “Points of Pride” to “sell” GISD.

 

9:53 FINANCIAL REPORT

 

Brant—we brought in a little over $80,000, and currently have $52,483.56 in account. Our Future fund currently has $20, 013.57

 

10:10 Janice will contact David Castleberry at First Financial about interest-bearing accounts.

 

10:15 Robert made a motion to put 20% in future fund/ $16,000. Janice 2nd and motion approved.

 

Brant—both scholarship accounts currently have $17,500. See Financial Report.

               Reviewed GEF Financial Graphs—We are on target with income and

               Expenses, and average a 35K net asset increase.

 

Funding Goals 2015/2016

 

Grants—fund 50K in teacher grants

 

Discussion of Cathey Briscoe $3000 donation to CTE was beneficial and she is not donating this year. Discussed GEF continuing funding CTE certifications.

10:35 Gary motioned to give $3,000 to CTE under direction of Judy Gentry with the option to increase by vote, if needed. 2nd by Chanda, and motion approved.

 

Fundraising Goals 2015/2016

 

50 Fellas donor goals

                              vendors-$15K

                              employees-$6K

                              individuals & businesses-$55K

 

Brant moved to set goal for 50 Fellas as $65,000. Robert 2nd and motion approved.

 

 

TIMELINE

 

Stacy reviewed Timeline Sheet for next year. See handout.

 

Dr Largent verified Aug 17 is Convocation. 

 

Players Partners Golf Tournament was added to Timeline.

 

11:00 Officer Nominations and Discussion:

 

Kelly motioned for Brant to be Treasurer, 2nd by Robert, and motion approved.

 

Chanda motioned for Lyn to be Secretary, 2nd by Robert and motion approved.

              

               Discussion of check signers, which are Lyn, Carey , and Stacy. 

               Chanda motioned to add a 4th signer Victoria Dillingham, 2nd by Janice, and

               Motion approved.

 

Robert motioned for Stacy to be President, 2nd by Kelly and motion approved.

 

11:30 Lunch Break

 

GEF Brochure discussed and revised. Will submit changes to Jeff to update.

 

Realignment of Committees

 

Finance & Governance-Chaired by Brant

Carey, Robert, and Janice

 

Programs-Co-chairs Chanda and Gary

Lyn, Chelsea, and BJ

 

Marketing & Development—Co-chairs Kelly and Nin

Beverly, Victoria, Chelsea, Kathleen, Janice, Kevin, and Tad

 

12:20-1:00 Meeting adjourned and broke into committee meetings to discuss duties.

 

Granbury ISD Education Foundation

May 21, 2015

The Granbury ISD Education Board Meeting was held on May 21, 2015. The meeting was convened at 1:30 p.m. at the Granbury ISD Training Center, with President Stacy Mitchell presiding.

The following board members were in attendance:

Gary Best, Victoria Dillingham, Kelly Garner, Carey Gentry, Lyn Goodgion, James Largent, Stacy Mitchell, Brant Tate, Tad Timmons, Barbara Townsend and Kathleen Wallace.

The following board members were absent:

Robert Doshier, Lisa Gossard, Dixie Lee Hedgecock, Nin Hulett, Kevin Myers, Tim Riley, Micky Shearon, Chanda Smith, and Chelsea Thompson.

Others in attendance:

Jeff Meador

●Sydney Carpenter, the first recipient of the Shiner Energy Scholar Athlete Scholarship spoke with us about her first year at Texas Tech University. She has a 3.82 GPA, has join Zeta Tau Alpha Sorority, is a volunteer sportscaster and is an anchor for the MCTV news. She has also set academic/career/social goals for herself for the next school year. She is a true success story for the Shiner Scholarship program and GEF.

●The minutes for the April meeting were presented for approval and/or changes. Carey Gentry made the motion to approve the minutes as written and Lyn Goodgion seconded the motion. The motion was approved.

●Janice Horak, Assistant Vice President for Development at Tarleton State University, was voted on to the Board of GEF.

●Jim Largent spoke on the state of GISD.

·       Affinity F1 won the national competition in Michigan and is headed to Singapore for the World Finals.

·        Graduation is Thursday, May 28.

·        There have been some construction issues, as to be expected given the amount of rain the area has experience recently. The plan is still to have the front of GHS finished by Fall 2015.

·        Ron Holmgreen has been hired as the new assistant superintendent to replace retiring Carol Howard.

 

● Brant Tate presented for the Finance and Governance Committee. He stated that GEF has moved all accounts to First National Bank. He presented the Accountant’s Compilation Report as of April 30, 2015. Net assets are $125,141. GEF received a $10,000 check from Durant (for the Scholar Athlete scholarships), $3,000 in donations and $2000 was spent for Affinity F1. Brant will get together with the rest of the Finance and Governance Committee to prepare budget and bylaws suggestions for the July retreat. Carey Gentry moved to accept the report, Gary Best seconded. The motion was approved.

● Chanda Smith was absent so Stacy Mitchell presented the Program Committee report. Candy and notes were delivered to all campuses for Teacher Appreciation Day on Tuesday May 5. Call for grants will go out to all campuses during the summer. The committee is setting up staff representatives on each campus to be liaisons concerning grants.

● Kelly Garner and Kathleen Wallace presented the Marketing and Development Committee report. The Academic Recognition Banquet was May 7 and went well. GEF was complimented holding on a worthwhile and time-efficient event.

Kelly will develop a calendar of when sponsors donate so we can know when to visit them.

Kathleen will meet with the Granbury Conference Center to discuss setting a multi-year contract for the Academic Recognition Banquet.

●Under Unfinished Business –

Gary Best presented the decal design and prices in an email that was mailed to all GEF board members. The final decision was to order 1000 8”x5” window decals at $0.42 each

● Under New Business –

The last day of school for teachers will be Tuesday June 2. After the program Dr. Largent enjoys a game with the teachers with prizes at the end. He asked GEF if they would consider supplying some of the prizes this year. Gary Best made the motion to donate two gifts at $250 each. Kathleen Wallace seconded the motion and the motion passed. Victoria Dillingham volunteered to purchase the gifts. She was to consider a night out in Granbury and a night out in Fort Worth.

Stacy said she is planning the 2015 GEF Planning Retreat. The proposed date for the retreat is July 8 from 8:30am – 1pm. A suggestion was made to have the location closer to Granbury. Please contact Stacy if you have venue suggestions.

● Motion to adjourn the meeting was made by Lyn Goodgion and seconded by Kelly Garner. Motion passed.

Meeting adjourned at 2:35p.m.

 

Granbury ISD Education Foundation

April 23, 2015

The Granbury ISD Education Board Meeting was held on April 23, 2015. The meeting was convened at 1:30 p.m. at the Granbury ISD Training Center, with President Stacy Mitchell presiding.

The following board members were in attendance:

Gary Best, Victoria Dillingham, Robert Doshier, Kelly Garner, Carey Gentry, Lyn Goodgion, Dixie Lee Hedgecock, Nin Hulett, James Largent, Stacy Mitchell, Chelsea Thompson, Chanda Smith, Brant Tate, Barbara Townsend and Kathleen Wallace.

The following board members were absence:

Lisa Gossard, Kevin Myers, Tim Riley, Micky Shearon, and Tad Timmons

Others in attendance:

Jeff Meador

●Judy Gentry, director of Career and Technical Education (CTE), gave a presentation about CTE at GISD. She discussed the areas currently included in CTE and the expansion that will take place after the completion of the CTE wing of GHS. CTE succeeds because of the partnership between companies and GISD. Currently, 90% of all GISD students participate in CTE. She thanked GEF for the $3000 grant that has paid for CTE certifications.

●The minutes for the March meeting were presented for approval and/or changes. Dixie Lee Hedgecock made the motion to approve the minutes as written and Gary Best seconded the motion. The motion was approved.

●Jim Largent spoke on the state of GISD.

·       Spring at GISD is going well.

·        Jim testified before a committee of the Texas House of Representatives on April 21, 2015. The hearing dealt with House Bill 3970 to give Texas school districts more flexibility regarding calendars and bad weather days.

 

●Stacy Mitchell passed around thank you notes for all GEF board members to sign. These thank you cards will be presented to the Teachers of the Year.

● Brant Tate presented for the Finance and Governance Committee. He stated that GEF is in the process of moving all accounts to First National Bank so the Accountant’s Compilation Report is larger than usual since both Northstar Bank and First National Bank statements are in this report. The current operating account is $50,968.94 (at Northstar) and $1,955.50 (at First National) which is $52,924.44. The compilation reports will now be done on a monthly basis. Brant stated that we have recently received a check for the Durant scholarship. Carey Gentry moved to accept the report, Robert Doshier seconded. The motion was approved.

● Chanda Smith presented the Program Committee report. Teacher Appreciation Day is Tuesday May 5. The Programs committee will give all employees candies/gum with a note as a thank you. Chanda requested that GEF board members who can deliver the goodies to the campuses.

Chanda proposed that GEF raise the dollar limits on grants as follows:

PreK-5th grade: grants at this level are currently capped at $3000 for a grade level grant. Proposal is to raise limit to $3500.

Middle School – High School: grants at this level are currently capped at $3000 for department level grant. Proposal is to raise limit to $4000.

All grades: grants are currently capped at $500 for teacher level grants. Proposal is to raise limit to $750.

Robert Doshier moved that we raise the grant levels as proposed by Chanda with the addition that GEF will not, under any circumstance, go over these caps. Kathleen Wallace seconded the motion. The motion was approved.

● Nin Hulett presented the Marketing and Development Committee report. Nin urged all board members to start inviting companies to participate in the 2015 50 Fellas. He suggested approaching new companies in town, introducing them to GEF. Robert Doshier thought it would be helpful to have an introductory package that we can hand out to companies. Dixie Lee Hedgecock suggested a folder or binder so that information could be updated easily. Kelly Garner, Dixie Lee, and Jeff Meador will meet together to work on the package.

The Academic Recognition banquet is scheduled for Thursday, May 7 at 6:30pm. Kathleen Wallace and Kelly Garner stated that the preparations are proceeding well. Food costs have increased and Classic Chevrolet has agreed to cover the increase. Board members are asked to let Kathleen or Kelly know if you will attend and if you can help with setup which will begin at 1pm on May 7.

●Under Unfinished Business – Stacy stated that GEF will interview 9 candidates next week for the Scholar Athletes scholarships. The scholarships will be awarded during the Senior Awards Night on May 21 in the GHS auditorium.

Gary Best presented options for window decals to give to those who support GEF with a donation. Gary had prices for removable bumper stickers and some designs to consider. After discussion it was determined that Gary will ask for prices for window clings and the decal would use the word “supporter” instead of “sponsor”. Stacy will send the information out to the board via email when Gary receives the prices.

● Under New Business – Stacy ask the board to suggest names of new board member nominations.

Stacy and Kelly went to Sanger to visit with Sanger ISD Education Foundation to discuss endowments. SEF receives $18,000 per year from their endowments. Stacy suggested setting up $10,000 endowments that would be broad based (Science, Fine Arts, etc.) The purpose of the endowments is to tap into donors who would prefer to leave a legacy. No motions were made at this stage.

Stacy is going to ask the GISD campuses if they would display GEF information on their marquees during the summer such as GEF grant totals for that campus.

Stacy said she is starting to plan the 2015 GEF Planning Retreat. The proposed date for the retreat is July 8 from 8:30am – 1pm. A suggestion was made to have the location closer to Granbury. Please contact Stacy if you have venue suggestions.

● Motion to adjourn the meeting was made by Lyn Goodgion and seconded by Gary Best. Motion passed.

Meeting adjourned at 3:00 p.m.

 

Granbury ISD Education Foundation

March 26, 2015

The Granbury ISD Education Board Meeting was held on March 26, 2015. The meeting was convened at 1:30 p.m. at the Granbury ISD Training Center, with President Stacy Mitchell presiding.

The following board members were in attendance:

Gary Best, Victoria Dillingham, Robert Doshier, Kelly Garner, Lyn Goodgion, James Largent, Stacy Mitchell, Micky Shearon, Chanda Smith, Tad Timmons, Barbara Townsend and Kathleen Wallace.

The following board members were absent:

Carey Gentry, Lisa Gossard, Dixie Lee Hedgecock, Nin Hulett, Jennifer Kochis, Kevin Myers, Tim Riley, Brant Tate, and Chelsea Thompson.

Others in attendance:

Jeff Meador

●Sharon Williams, director of Curriculum and Instruction, spoke the various GEF teaching grants that have stretched GISD teachers and students. Some of the grants she highlighted were Wings of Flight (GMS students building wings and going to IFLY to test them in May) and Museum on Campus (Perot Museum exhibits brought to Oakwoods, GMS and Baccus to be enjoyed by students during the day and their families during Parent Night).

●The minutes for the February meeting were presented for approval and/or changes. Robert Doshier made the motion to approve the minutes as written and Kelly Garner seconded the motion. The motion was approved.

●Jim Largent spoke on the state of GISD.

·       Busy time of year with testing and sports.

·       Construction work on GHS is ongoing. Working on the second floor of the Ninth Grade addition. Currently a week behind due to inclement weather but that should not delay the project completion which WILL be before school begins Fall 2016.

●Stacy Mitchell read a letter from Jennifer Kochis resigning from the GEF board due to time constraints.

● Brant Tate was out of town so no oral report was given. The Accountant’s Compilation Report as of February 28, 2015 was distributed

● Chanda Smith presented the Program Committee report. Teacher Appreciation Day is Tuesday May 5. The Programs committee will give all employees candies/gum with a note as a thank you. LGMC will make the copies and Lakeside Baptist girls will package the goodies. Chanda will ask for volunteers next month to deliver the goodies to the various campuses.

● Kelly Garner presented for Marketing and Development Committee report. Kelly stated that there is no activity this month concerning 50 Fellas. Barbara Townsend volunteered to fill out the necessary grant application for Kroger to receive funds to support 50 Fellas.

Kathleen Wallace and Kelly Garner have volunteered to handle the Academic Recognition banquet which is scheduled for Thursday, May 7.

●Under Unfinished Business – Stacy stated that the GEF board needed to finish their discussion regarding participation in the GISD Employee Banquet. Lyn Goodgion moved that GEF allocate $5000 to support the GISD Employee Banquet. Barbara Townsend seconded the motion. The motion was approved.

● Under New Business - Stacy asked the Finance Committee to review the GEF bylaws and recommend amendments. She also asked the committee, with the help of Robert Doshier, to compare the mission statement to the bylaws to make sure they are aligned. The committee will also consider raising the contribution amount for a designated fund up from $1000.

● Motion to adjourn the meeting was made by Micky Shearon and seconded by Kathleen Wallace. Motion passed.

Meeting adjourned at 2:10 p.m.

 

Granbury ISD Education Foundation

February 26, 2015

 

 

The Granbury ISD Education Foundation Board Meeting was held on February 26, 2016, at the Granbury ISD Training Center. President Stacy Mitchell called the meeting to order at 1:30 p.m.

 

The following board members were present:

 

Gary Best, Victoria Dillingham, Robert Doshier, Kelly Garner, Carey Gentry, Lyn Goodgion, Jennifer Kochis, Stacy Mitchell, Kevin Myers, Chanda Smith, Brant Tate, and Kathleen Wallace.

 

The following board members were absent: 

 

Cindy Gilbert, Lisa Gossard, Dixie Lee Hedgecock, Nin Hulett, James Largent, Tim Riley, Micky Shearon, Chelsea Thompson, Tad Timmons, and Barbara Townsend.

 

Others present:

 

Jeff Meador

 

Officer Jeff Hastings and Ben, The Drug Dog, were guests.  Officer Hastings demonstrated how Ben is used to detect the presence of drugs. He also discussed the terms reasonable suspicion and probable cause and the implications of both terms. He discussed which drugs are most used by students at this time. He explained the process of training Ben. He reported that students in the district are becoming more willing to contact him about possible drug violations and that he has been able to work with parents to be more effective in drug prevention. He described Ben’s cage, donated by GEF,  which is mounted in the program vehicle and explained that it is now safer to transport Ben and also more convenient when there are times when he needs to be away from Ben while conducting his duties. 

 

The minutes for the January meeting were presented for approval or changes. Carey Gentry moved to approve the minutes as written. There was a second. The minutes were approved.

 

Jeff Meador reported on the state of GISD in the absence of James Largent.

·       Discussed the brochures for Bond Project updates

·       Reported that the walls are up for the 9th grade wing at the high school

·       Reported that administrators are monitoring legislative issues

 

Carey Gentry presented the current balances as of February 22, 2015:

·       Operating Account $44,898.94

·       Future Fund $20,111.27

           

Kevin Myers confirmed that funds would be coming from Tom Durant.

 

Chanda Smith complimentedthe way that GEF makes grant award presentations. She then announced that the Grant Committee would meet to reevaluate and refine the grant application and selection process. Another purpose would be to educate and clarify the process for board members. Stacy announced that the board would discuss changing grant amounts at a future meeting.

 

Kelly Garner reminded members of the challenge to enlist new sponsors and also asked who might have a connection with the Kia Dealership and the Ford Dealership. Jennifer Kochis volunteered to contact the Kia Dealership about the possibility of their becoming a sponsor.

 

Jennifer Kochis gave an update about the Academic Recognition Banquet and announced that the date will be May 7, 2015.

 

Victoria Dillingham discussed the golf tournament and the possibility of changing the date for the tournament.

 

New Business

 

Stacy announced that Cindy Gilbert has resigned from the GEF Board. She also reported that Brant Tate is willing to accept the responsibility of being Treasurer for the board. Kevin Myers moved to accept Brant as the new treasurer. There was a second. The motion passed. 

 

There was a discussion about moving our accounts to another bank, possibly to the First National Bank where Brant is employed. Kevin Myers moved to transfer accounts from Northstar to First National. There was a second. The motion passed. 

 

Stacy announced that there was a need for an additional person to sign checks. Lyn Goodgion agreed to be added as a check signer. The following are signers: Stacy Mitchell, Barbara Townsend, Carey Gentry, and Lyn Goodgion.

 

Jeff Meador announced that applications for Scholar Athlete Scholarships were due after spring break. Stacy asked for members willing to serve on the two committees that would be involved in awarding the scholarships. Kevin Myers stressed the need for committee members to be impartial. The following members expressed their interest: Gary Best, Victoria Dillingham, Robert Doshier, Lyn Goodgion, Kelly Garner, Chanda Smith, and Stacy Mitchell. Chad Dowell from Shiner is automatically on the committee. 

 

Stacy announced that we would table the decision on the amount to be given to sponsor the GISD Employee Recognition Banquet until the March meeting. 

 

Kelly Garner asked for volunteers to help with the Teen Health Fair on Monday, March 2, at 5:30. Stacy Mitchell and Chanda Smith volunteered to help Kelly at the event.

 

Gary Best moved to adjourn the meeting. There was a second. 

 

The meeting adjourned at 2:55 p.m.

 

Important Dates: 

            April 23, 2015—Employee Recognition Banquet—April 23, 2015

            May 21, 2015—Senior Awards Night

 

Granbury ISD Education Foundation

September 18, 2014

The Granbury ISD Education Board Meeting was held on September 18, 2014. The meeting was convened at 1:30 p.m. at the Granbury ISD Training Center, with President Stacy Mitchell presiding.

The following board members were in attendance:

Gary Best, Robert Doshier, Kelly Garner, Carey Gentry, Lyn Goodgion, Nin Hulett, James Largent, Stacy Mitchell, Kevin Myers, Chanda Smith, Brant Tate, Chelsea Thompson, Barbara Townsend and Kathleen Wallace.

The following board members were absence:

Cindy Gilbert, Lisa Gossard, Dixie Lee Hedgecock, Jennifer Kochis, Heidi Pippin, Tim Riley and Micky Shearon.

Others in attendance:

Jeff Meador

●The minutes for the August meeting were presented for approval and/or changes. An amendment was made to the last page of the minutes pertaining to the text2give program. If after the meeting with company representatives, board members believe this is a good idea, the fee would come out of the 50 Fellas budget. Carey Gentry made the motion to approve the minutes as amended and Kathleen Wallace seconded the motion. The motion was approved.

●Jim Largent spoke on the state of GISD.

·        This is a somber week for GISD with the passing of Briggs Berry – a much loved GHS student.

·        Bids for the first phase of the GHS construction go out this month and the results will be presented to the board in October.

·        An area beside the GHS baseball field will be paved to make parking since the front parking lot will be unavailable during construction.

·        F1 team has made their goal for travel to the world finals in Abu Dhabi in November.

●Carey Gentry presented the current balances. GEF operating budget is $72,220 and future fund is $20,006.34. There were no financial statements to report.

●Chanda Smith presented the Programs Committee report. As of today, no grant requests have been received. The applications are due October 3 and grant reviews will begin October 15. A date for the Prize Party has not been set.

●Kelly Garner presented an update on the preparations for 50 Fellas Food Fest. Preparations for the event are going very well thanks to the hard work of Kelly Garner and Stacy Mitchell. Here are the highlights:

We have 60 volunteers signed up to help. The list of volunteers will be at the volunteer check-in desk. We are still in need of the following:

·        Cook Monitors – help cooks get anything they need.

·        Heads/Tails Recruiters – sell flashing rings. This year the proceeds will go toward a handicap ramp for the outdoor learning center.

·        Trash Duty – empty trash cans at 7:15 and 8:15pm (replace liners)

·        Silent Auction Close-out and Monitors

·        Clean up

Last year we had 466 people attend. Kelly is projecting 485 this year.

Last year expenses were $4211. This year projected expenses are $3644. This may be $400 higher if we choose to buy some bar height tables.

Kelly has asked all board members to please wear their name tags to the event.

●Jeff Meador said that text2give will be used during 50 Fellas. People will be asked to text the number and give a code. The fee is ~8-9%. GEF will get a list of those who give and their email address so we can send thank you notes. Those who give over $250 will definitely get an acknowledgement of their gift for tax purposes.  

●Kevin Myers and Jim Largent told the board that James Dillingham and Dustin Sherrill are having a 2 day golf tournament at Harbor Lakes in October called the Players Partnership. They would like to give part of their proceeds to GEF. In return they would like us to volunteer to help with check-in/ towels/ etc. Stacy Mitchell and Chelsea Thompson volunteered to help. Stacy Mitchell will send the board more information on this event after 50 Fellas via email.

●Jeff Meador announced that scholar athletes are starting to be announced weekly during football and basketball seasons. There will be 24 total. Kevin Myers is very pleased with how much more organized the program is and credited Jeff with the improvement.

●Jeff Meador also announced that 32 employees have signed up for payroll deductions to benefit GEF for a total of $430 per month.

 ●GHS Choir will give us tickets to Pippin for GEF donors. Jeff Meador will make the tickets and we will hand deliver them.

●Gary Best has the name of a company that can make window decals for GEF. He will look into prices. We are considering ordering these to give to all GEF supporters.

Motion to adjourn the meeting was made by Chanda Smith and seconded by Robert Doshier. Motion passed.

Meeting adjourned at 2:35 p.m.

 

 

Granbury ISD Education Foundation

April 24, 2014

The Granbury ISD Education Board Meeting was held on April 24, 2014. The meeting was convened at 1:31 p.m. at the Granbury ISD Training Center, with President Stacy Mitchell presiding.

The following board members were in attendance:

Patti Caraway, Kelly Garner, Carey Gentry, Cindy Gilbert, James Hodges, Nin Hulett, Jennifer Kochis, James Largent, Bob Lowrey,  Stacy Mitchell, Kevin Myers, Tim Riley, Chanda Smith, Jan Van Dorn, Kathleen Wallace and Barbara Townsend.

The following board members were absence:

Nancy Alana, Lisa Gossard, Dixie Lee Hedgecock, Heidi Pippin, and Chelsea Thompson.

Others in attendance:

Jeff Meador

●Acton Middle School principal Jimmy Dawson gave a 10 minute presentation on the impact the Outdoor Learning Center grant at AMS. The area now has a ¼ mile completed and classes are meeting in the area now. The Outdoor Learning Center will hold a grand opening on Friday, May 2. GEF board members were encouraged to come and see the project.

● The minutes for the March meeting were presented for approval and/or changes. Bob Lowrey made the motion to approve the minutes with one amendment and Jan Van Dorn seconded the motion. The motion was approved.

● Stacy Mitchell spoke briefly on GEF activities

·        Tickets to the Granbury Opera House and a gift certificate to Farinas has been secured to give to the GISD Teachers of the Year from GEF.

 

·       James Largent spoke on the state of GISD.

 

·        This is a busy time of year with something every night – playoffs, EOY banquets, awards ceremonies, etc.

·        Raw scores in for standardized tests and they look good

·        We The People getting ready to go to Washington DC for the nationals

● Cindy Gilbert presented the GEF financial report. We have a healthy operating account of $74,417.13. She has written a check for $1200 to F1 and expects to close the We The People fund next week. Cindy stated that a $500 gift from Rep. Keffer had been inadvertently deposited into the GEF operating account when it should have been deposited into the WTP fund. Kevin Myers moved to move the said funds to the correct account and Jim Largent seconded the motion. The motion was approved. Cindy reminded the board that an amount must be designated to the Future Fund once grant selection has been completed. Nin Hulett moved to accept the financial reports and Carey Gentry seconded the motion. The motion was approved.

● Patti Caraway and Chanda Smith presented the report from the Program Committee. 

·        Patti proposed GEF should present mini grants for a total of $8364.36, innovative teaching grants for a total of 23,199.54. She also proposed GEF award $3000 to CTE curtesy of a donation by Cathey Boscoe. Jennifer Kochis moved to accept, Jan Van Dorn seconded the motion. The motion was approved.

·        Patti presented a copy of the Pirate Bucks that will be sent home with the students who will benefit from the awarded grants. The purpose of the Pirate Bucks is to raise awareness of GEF and the grant process.

·        Chanda Smith told the board about the plans for Teacher Appreciation Day, Tuesday, May 6. Candies and a note of appreciation will be given to all teachers, aides, and office staff on every GISD campus.

·        Patti stated that the current grant cycle is causing teacher frustration since there have been times when the teacher who has submitted the grant proposal has not been able to implement the grant. Most other foundations award their grants in the Fall. Therefore, Patti proposed that GEF move the grant cycle to the following:

o   Grant workshop in August

o   Grant submission in mid-September

o   Grants awarded in October

There was discussion about whether teachers who are awarded grants this May would be eligible to submit a grant request this September. It was proposed that GEF stick with their requirement that a grant must be finished before another grant is submitted. Jennifer Kochis moved to accept this proposal, Kelly Garner seconded the motion. The motion was approved.

 

● Bob Lowrey and Kelly Garner presented the report from the Marketing and Development Committee.

·        Bob said that the Get On The Bus Golf tournament was successful. There were 56 players, 14 teams. The tournament raised $6195 and net proceeds were $3500. Bob suggested that next year the tournament should either begin earlier in the morning or after lunch, GEF should charge more for mulligans and have an adult beverage cart.

·        Kelly Garner stated that the Academic Recognition Banquet (May 8) preparations are going well. The banquet has been moved to begin at 6pm instead of 6:30pm to accommodate a student and teacher that are involved in the GHS musical and must leave by 6:30pm.

● Unfinished and New Business

·        Stacy Mitchell reminded the Scholar Athlete selection committee that they would meet after the GEF meeting to determine who to interview. The Scholar Athlete scholarships will be presented at the Senior Awards Night, May 22.

·        Jan Van Dorn said that the list of donors for the Founding Donor Plaque is being finalized. 

·        Stacy Mitchell announced that the GEF retreat is tentatively scheduled for June 11 from 8am – 1pm.

●Motion to adjourn the meeting was made by Jan Van Dorn and seconded by James Hodges. Motion passed.

Meeting adjourned at 2:44 p.m.

 

Granbury ISD Education Foundation

February 27, 2014

The Granbury ISD Education Board Meeting was held on February 27, 2014. The meeting was convened at 1:32 p.m. at the Granbury ISD Training Center, with President Stacy Mitchell presiding.

The following board members were in attendance:

Nancy Alana, Patti Caraway, Kelly Garner, Cindy Gilbert, Lisa Gossard, James Hodges, Nin Hulett, James Largent, Bob Lowrey,  Stacy Mitchell, Kevin Myers, Chanda Smith, Chelsea Thompson, Barbara Townsend, and Kathleen Wallace.

The following board members were absence:

Carey Gentry, Dixie Lee Hedgecock, Jennifer Kochis, Heidi Pippin, Tim Riley, and Jan Van Dorn.

Others in attendance:

Jeff Meador

●Oakwoods principal Don Cody gave a 10 minute presentation on the impact GEF grants have made on Oakwoods.

● The minutes for the January meeting were presented for approval and/or changes. There was discussion as to why, under “scholarship criteria”, a distinction was made not to award scholarship monies for military schools. Stacy said she would revisit that statement and tell us next month. Several amendments were made. Cindy Gilbert made the motion to approve the minutes as amended and Kelly Garner seconded the motion. The motion was approved.

● James Largent spoke on the state of GISD.

·        There is now a state requirement to incorporate career pathways in 9th grade. Therefore, GISD is working on introducing these pathways in middle school.

·        Meetings with the architects are continuing for the GHS renovation and bids are going out for the campus entrance redesigns throughout GISD.

● Cindy Gilbert presented the GEF account balances as of February 27, 2014. We currently have an operating account of $57,666.56 and $10,003.45 in our endowment (future) fund. The CPA statement will be given bimonthly. James Hodges moved to accept the report and Bob Lowrey second the motion. The motion passed.

● Patti Caraway presented the report from the Program Committee. Grant applications are due February 28, 2014. The notebooks for review will be ready March 4, 2014. Grant evaluations for the 2013 grants have begun. Patti introduced a new method to raise awareness of GEF. She showed play money that could be handed out to the students of “grant-winning teachers” to take home to their families stating that their class had won money to improve education from the Granbury ISD Education Foundation.

●There were several reports from Marketing and Development.

·        Bob Lowrey presented a package for the Get On The Bus golf outing April 23, 2014 at the Nutcracker Golf Club to benefit GEF. He is seeking sponsors so that all proceeds would go to GEF. He plans to give a presentation about the work of GEF during the outing’s lunch to raise awareness of the work of GEF.

·        Stacy Mitchell would like to elevate community awareness of GEF and suggested incorporating the theme “Get on the Bus” in all our communication with the public. There was a lot of positive feedback to this idea. It is already incorporated in the April golf outing literature.

·        Bob Lowrey reported on attending a seminar on raffles. He stated that we must be very careful. They can be very difficult to manage and to sell enough tickets to make the effort profitable for GEF. He asked for us to consider if GEF and GISD would be willing to let GISD students to sell tickets. The question was rhetorical as a point to consider. Bob also noted that there is a company, Silent Partners of California, that would set up an online silent auction. We would hire the firm for $4000. The firm would solicit the items, set up the auction, we would provide the participants and we are guaranteed to make at least our $4000 back.

·        Bob Lowrey stated that he believes we should put more emphasis on developing a donor base and managing that base. In response to that comment, all board members not on the Programs or Finance committees are now on the Marketing and Development committee. Meetings will be held March 5, 19 and 26 in the GISD Training Center to develop a plan to address this issue and the plan will be presented at the March GEF board meeting. Stacy Mitchell will send out an email to the affected board members.

·        Bob Lowrey stated that preparations for the Academic Recognition Banquet are progressing. The banquet is scheduled for Thursday May 8 at the Granbury Conference Center.

● Under Unfinished and New Business

·        Jeff Meador gave a report on GISD employee payroll deduction program for GEF. During the 2012/2013 school year, there were 6 employees participating. There are currently 40+ employees participating. We discussed incentives for participation for various giving levels such as a certificate for their classroom, 50 Fellas Food Fest tickets, or their name on our website. It was stated that Frisco ISD has 8000 employees and that the employee payroll deduction program gives $100,000 per month to the Frisco ISD Education Foundation.

·        Kevin Myers and Stacy Mitchell gave a report concerning the Scholar Athlete Program. Kevin stated that there are currently 12 students in the pool to receive the two scholarships from Shiner and Durant. Stacy presented a scholarship criteria worksheet to be completed by the awarding body of current and future scholarships to be managed by GEF. The form helps define the purpose for the scholarship so that GEF can best follow the desires of the scholarship donor. Stacy also presented an agreement form to be completed by the awarding body of current and future scholarships defining the responsibilities of both GEF and the scholarship donor. These forms will be given to Shiner and Durant to complete and sign for the current scholarships.

·        We discussed that GEF needs a process to advertise and acknowledge the scholarships that GEF manages and the process to obtain them. Lisa recommended that GEF send a letter to each “Athlete Scholar of the Week” stating that they are now eligible for the Shiner and Durant student athlete scholarships and what that means.

·        Stacy Mitchell discussed that the GEF By-Laws currently state the GEF address to be that of Barbara Townsend. Kelly Garner moved that the address be changed to the GISD Administration building address (600 W. Pearl St, Granbury, TX 76048). Patti Caraway seconded the motion. The motion passed.

●Motion to adjourn the meeting was made by Bob Lowrey and seconded by Lisa Gossard. Motion passed.

Meeting adjourned at 2:53 p.m.

 

Granbury ISD Education Foundation

January 23, 2014

 

The Granbury ISD Education Foundation Meeting was held on January 23, 2014. The meeting was convened at 1:35pm, at the Granbury ISD Training Center, with President Stacy Mitchell presiding.

The following board members were in attendance:

Nancy Alana, Patti Caraway, Kelly Garner, Carey Gentry, Cindy Gilbert, Dixie Lee Hedgecock, Nin Hulett, Jennifer Kochis, James Largent, Bob Lowrey, Jeff Meador, Stacy Mitchell, Heidi Pippin, Tim Riley, Chanda Smith, Chelsea Thompson, Jan Van Dorn, & Kathleen Wallace.

 

*The minutes from November’s meeting were presented for approval and/or changes. Nancy Alana made the motion to approve the minutes as presented and Dr. Largent seconded the motion. The motion was approved.

 

*Dr. Largent spoke on the Superintendent’s Report:

Many great things are happening at GISD in the student’s sports activities. A construction company was approved for the upcoming changes on buildings per the Bond package. Primary construction on K-8 campuses affecting the security/front entrances planned to break ground in May. The High School construction would begin Nov/Dec. We The People would be advancing on to Washington DC in April. Several All State Academics recognized.

 

*Cindy Gilbert presented the Finance and Governance Report:

Review of financial account, currant balance of $88,531.30. Continuing to update 50 Fellas as it continues to come in. GEF received over $7,000.00 this month in donations. Last month’s outgoing expenses totaling $688.00. Newspaper bill was paid. F1 racing still has more funds coming in, wil hold until asked for. Carey Gentry made a motion to approve the presented report as presented, Nancy Alana seconded motion. The motion was approved.

 

*Chanda Smith presented the Programs Committee Report:

The Call For Grants was sent out on schedule. We are waiting to receive incoming applications. In April will need a May date for cutoff from Dr. Largent. Call went out to group for anyone interested in joining the Grant Review Committee.

 

*Bob Lowrey and Kelly Garner presented the Marketing and Development Committee Report:

Golfing event to be scheduled in the late Spring. Bob will review with Dr. Largent and get back to group with details. Shelton would like to help in the Golf event; they are a Milk Distribution Company that has been involved with other fundraising events outside of GEF and are anxious to get something going. 50 Fellas set for October 18, 2014. The 30-35 cookbooks left over from last year’s 50 Fellas event should be given out with any incoming donations/also possible gift idea for the upcoming Academic Banquet.

 

*New and Unfinished Business:

              

We The People; Discussion about re-opening existing account for usage by the We The people team. Use opened account to channel funds for the students. There was discussion about linking a PayPal account for use of donations online directly to the account. Motion to allow GEF to handle We The People funds was made by Carey Gentry. Motion seconded by Jennifer Kochis. The motion was approved.

              

Scholarship Criteria; Bob Lowrey and Cindy Gilbert discussed the scholarship criteria review. Review of several scholarship criteria documents. There was group consensus that the GEF must be in control of the criteria, not the donors. This ensured protection to the GEF as well as the students. Donors need to sign agreement and contract on how the Scholarships to be handled. Carey Gentry made note that change needed to be made to the Policy Page to change the amount of donation to $5,000.00. Also change made to the accumulating endowments that it was an annual reporting of donations needed to be removed. As of now, no documentation was signed, all donors should be met with and review/sign documents. All scholarship moneys can only be used for private/public universities/schools, no military. Cindy Gilbert noted that Policies/Procedures need to be officially adopted. There was discussion that the President should be the only one to be able to sign the legal contracts in regards to the scholarships. If donor had issue with the scholarship contracts, they have the option to opt out and the money would be returned to them. Carey Gentry made a motion to approve the forms with changes, Nancy Alana Seconded motion.

              

Brisco: Donated $3,000.00/one time donation to be used as a Scholarship. They were informed that policies were not yet adopted and left the monies to be used as a scholarship at the discretion of GEF this year.  They would like to start a competition with other local realtors to donate. The money donated this year by Brisco would go to help fund CTE testing/certification. Trades tend to stay in Granbury, more students would benefit compared to donating it to Dual Credit classes. Judy Gentry to help allocate funds to serve a larger population of students.

 

Academic Recognition Banquet: set for May 8th. Bob Lowrey has catering from Mi Familia. Jennifer Kochis will do seating arrangement for the event. On-line application is in progress. Kelly Garner and Jeff Meador are in charge. Deadline for sponsors to be listed at event: April 17th, 2014

Founding Donor Plaque:  Jan Van Dorn will get list of donors from Jeff or Sandy. It will hang in new Administration Office and a photo poster of the plaque will hang in every school.

Mustang 2 Kit Plane: donated by Private Individual. Stacy Mitchell reported:

Wanted to make sure GISD wants it and in position to accept it.

            Cindy will talk to Justin; CPA to make sure everything is OK.

            GEF will be named as additional insured endorsement on GISD’s policy.    

Meeting adjourned at 2:40pm.

 

Members In attendance: Nancy Alana, Patti Caraway, Kelly Garner, Carey Gentry, Cindy Gilbert, Lisa Gossard, Bob Lowrey, Stacy Mitchell, Kevin Myers, Heidi Pippin, Tim Riley, Chanda Smith, Jan Van Dorn, and Kathleen Wallace.

Others in Attendance:

o   $27,295.45 has been collected to date for the 50 Fellas Food Fest. There is $450.00 income still expected. To date the net for the event is $24,491.00 on the goal of $15,000. There were 56 volunteers and 96 cooks. We had 12 sponsors for the event.

o   Carey Gentry stated that we have $10,000 in the Shiner/Durant scholarships, $48,957 in our checking, $10,001.73 in the Future Fund, and $1862 in F1 Racing.

Ø Kelly Garner reported the following:

o   The Outdoor Learning Center will receive an Archery set with the $1000.00 that was raised at the 50 Fellas Food Fest.

o   Discussed the Granbury Conference Center as a possible option for venue next year.

o   It might be possible for the Ag Class Project to be wetting and rolling the ground in the barn prior to the event to limit the dust.

o   We need to plan on 600 participants for 2014 event.

o   Suggested that we have a stage for 2014, a trash emptying schedule, additional board communication so all board members are aware of event activities, and spoons with trays.

o   Ticket distribution discussion included the option of printing more.

o   Sponsorship Packet will be worked on by Heidi Pippin, not including the 50 Fellas Food Fest information.

 

 

GISD ISD Education Foundation Meeting Minutes

September 26, 2013

General Granbury Room

1:30pm

 

The following board members were in attendance: Nancy Alana, Kelly Garner, Carey Gentry, James Hodges, Jennifer Kochis, James Largent, Bob Lowrey, Jeff Meador, Heidi Pippin, Tim Riley, Chanda Smith, Chelsea Thompson, Barbara Townsend, and Kathleen Wallace.

Stacy Mitchell called the meeting to order at 1:35pm. Nancy Alana moved to accept the minutes from last week and Tim Riley seconded the motion. There was a vote to accept the new members which was unanimous.

Carey Gentry announced that the We the People account has closed. F1 Racing account is still in use with 31K for this year. Bob Lowrey moved to accept the financial report and James Hodges seconded the motion. Carey Gentry moved to NOT do a Financial Review for last year’s financials. James Largent seconded that motion. Suggestions were made to do financial review checks every 5 years or at least periodic audit/reviews on financials.

Board agreed that signed thank you cards were the best idea for the employees with payroll deductions.

·        Needs for the 50 Fellas Food Fest were announced:

·        Trash cans-Heidi Pippin will get these from church

Barbara Townsend created the PayPal account and had 5 gadgets to use for swiping donations. She needed 5 people to use their phones or iPads for this gadget. (Barbara, Kelly, Dawn, Patti)

The Ex-Professional Football Players have been confirmed to join us for the 50 Fellas Food fest.

All female Board Members agreed to wear aprons for the event. Board members are set to arrive at event at 4 pm.

Durant Student-Athlete Scholarship is a new idea similar to the Shiner Student-Athlete Scholarship. There are no details as of yet. Criteria for Student-Athlete Scholarships will include:

• Community services
• Multiple extra-curricular activities
• Athlete
• Weekly students will be considered for the 10K scholarship

James Largent suggested that we have a committee meet to come up with guidelines for clarifying scholarships. Possible committee members: Kelly Garner, James Largent, Bob Lowrey, Kevin Meyers. Bob Lowrey motioned to accept and Carey Gentry seconded the Durant Student-Athlete Scholarship as described in the minutes.

Meeting is adjourned at 2:30

 

Granbury ISD Education Foundation Meeting Minutes

February 28, 2013

A regularly scheduled meeting of the Granbury ISD Education Foundation was held on February 28, 2013 after duly notifying the Board of Directors as stated in the organization’s bylaws. The meeting was convened at 1:30 p.m. in the General Granbury Training Room of the Granbury Independent School District Administration Annex Building, with President Barbara Townsend presiding.

The following board members were in attendance:

Patti Caraway, Kelly Garner, Carey Gentry, Lisa Gossard, James Hodges, Nin Hulett, James Largent, Bob Lowrey, Stacy Mitchell, Kevin Myers, Chandra Smith, Barbara Townsend, Jan Van Dorn, and Don Walton.

The following board members were absence:

Cindy Gilbert, Joey Grisham, and Dixie Lee Hedgecock.

Others in attendance:

Jeff Meador.

●Barbara Townsend called the meeting to order and presented Claudia Southern to the board as a potential new board member. Carey Gentry made a motion to approve Claudia Southern as a new board member and Bob Lowrey seconded the motion. She was approved as a new board member to join the board in March.

●Lisa Gossard presented the minutes from Board Meeting for approval and/or changes. Carey Gentry made the motion to approve the minutes as written and Don Walton seconded the motion. The motion was approved.

●Dr. Largent shared the 2020 Strategic Planning Action Teams are meeting and reporting back by April 1, 2013. The Dean of North Texas State University visited the engineering program at Granbury High School. Through the 2012-2013 school year so far, all sports teams have made the playoffs.

●Barbara Townsend shared that the board is currently at 18 members. We would like to have 25 members so suggestions are welcome for potential new members.

●Carey Gentry shared the December and January financial statements.  Our current balance is $10,940. Donors were highlighted for December and January.  Bob Lowrey made a motion to approve the financial report and Don Walton seconded the motion. The motion was approved.   Barbara Townsend made a $2000.00 donation restricted to payment to the Granbury Conference Center for the Academic Recognition Banquet for four years. The restricted donation was put before the board for approval. Carey made the motion to approve the restricted donation and Jan Van Dorn seconded the motion. The motion was approved. There was discussion on the bid for our annual audit with our year-end being June 30, 2013. The bid was $2400.00 which the board tabled until March for additional discussion between Carey and Molly Wilshire on options.

●Patti Caraway and Stacy Mitchell shared the Program Committee information. Patti stated that 14 grants had been submitted through February 27, 2013. The grant committee will begin the grant evaluation process on March 7, 2013. Stacy asked the board to approve funds for Teacher Appreciation Week. Don Walton made a motion to approve funds based on last year’s expense and James Hodges seconded the motion. The motion was approved. Stacy shared evaluations from last year’s grants and the DVD about the impact the grants had at schools.

●Bob Lowrey was pleased that the ribbon cutting went well on February 19th. Bob gave a fundraising update including $8000.00 towards grants so far this year. He feels confident we will get to $20,000 this year. Congratulations and thanks to Tommy Donahoo for work toward soliciting funds from the new car dealerships. Barbara Townsend shared that the feedback from donors was very positive concerning including “Beauty and the Beast” tickets in their thank you letters. There were suggestions that we could include tickets to football, basketball, baseball games as well as musical tickets and a picture of the Prize Party day to our donors. 

Kelly Garner presented the 50 Men Who Can Cook idea as a possible fundraiser for the foundation. The board was in support of the idea. Jan Van Dorn made a motion that we proceed with planning the event and Nin Hulett seconded the motion. The motion was approved. A location idea was Rio Brazos.

●The Academic Recognition Banquet will me Thursday, May 9th. Letters have gone out to the top 25 students. Students will be allowed to bring two guests and their inspirational person will be allowed to bring one guest at no cost to them. Tickets will be $25.00 per person for the event. The catering needs to be secured which the Marketing and Development Committee will be working on finalizing.

●March 5th will be the GISD elementary school open houses from 5:30-7:00. Stacy Mitchell and Kelly Garner will be at Acton Elementary School, Patti Caraway and Chandra Smith will be at Emma Roberson Elementary School, Jan Van Dorn and Barbara Townsend will be at Oakwoods Elementary School. We will need volunteers to be at Brawner and Baccus Elementaries.

●Barbara Townsend shared that Parents for Academic Excellence has hosted an event for the top 2% of students from each school from the previous year. The banquet was in November each year. The group has asked if the GEF would like to take ownership of the event. The vote from the board was no.

●The Executive Committee will be working on guidelines for Restricted Funds.

Meeting adjourned at 3:01 p.m.

 

A regularly scheduled meeting of the Granbury ISD Education Foundation was held on January 24, 2013 after duly notifying the Board of Directors as stated in the organization’s bylaws. The meeting was convened at 1:30 p.m. in the General Granbury Training Room of the Granbury Independent School District Administration Annex Building, with President Barbara Townsend presiding.

The following board members were in attendance:

Patti Caraway, Kelly Garner, Carey Gentry, Cindy Gilbert,  Lisa Gossard, Nin Hulett, James Largent, Bob Lowrey, Stacy Mitchell, Barbara Townsend, Jan Van Dorn, and Don Walton.

The following board members were absence:

Joey Grisham, Dixie Lee Hedgecock, and James Hodges.

Others in attendance:

Kevin Myers, Tommy Donahoo, and Jeff Meador.

●Lisa Gossard presented the minutes from Board Meeting for approval and/or changes. Don Walton made the motion to approve the minutes and Carey Gentry seconded the motion. The motion was approved.

●Dr. Largent shared the 2020 Strategic Planning process and the Action Teams being formed. Formula One Racing has partnered with Granbury High School. GISD set records with the Hood County Livestock Show. We The People group will be representing the state of Texas in Washington D.C. in the national competition. 

●Barbara Townsend shared two board member resignations; David Orcutt and Kathryne Bosco. Barbara made a motion to approve three new board members; Kevin Myers, Tommy Donahoo, and Chandra Smith. Jan Van Dorn seconded the motion. The motion was approved and new members welcomed. Barbara has put together the W-9 form for the foundation and Lisa Gossard will have the forms. There was discussion on changing the address to the school district address on the W-9 form at some point. 

●Carey Gentry shared the financial statements.  Our current balance is $10,463 in our account of which $3000.00 is We The People funds. Bob Lowrey made a motion to approve the financial report and Don Walton seconded the motion. The motion was approved.

●Patti Caraway and Stacy Mitchell shared the Program Committee upcoming events. Evaluations for the prior year grants are due February 1st. The call for new grants will also be February 1st. Campuses can invite committee members to have training for staff on grant applications. Barbara Townsend shared that the list of the top 25 students will be ready January 28th. The foundation will sign a release of information form for students’ names and addresses. The potential locations for the Academic Recognition Banquet are the Harbor Lakes Golf Club and the Conference Center. Barbara is going to visit with the staff on using the Conference Center.

●Bob Lowrey shared packets of potential donors. There will be a DVD with teacher and student testimonials on grants awarded last year prepared by January 31st. Board members are asked to make contact with assigned donors by February 1st and to make the ask and confirm the gift by February 21st. We are working on completing our application for the Chamber of Commerce. Bob is going to check with Mary Booth from the chamber on the possibilities for the foundation to speak at a luncheon or to have an after -hours event to promote the foundation. The committee has also discussed the possibility of scholarships from Tarleton or Weatherford College.

●Cindy Gilbert shared some of the information she gathered from the Board2Board training in Plano. Our first contact with a donor should be to educate and our second contact should be to ask for a donation. We should be thanking donors seven times in a year.

●Barbara Townsend will check with Kathryne Bosco on the work that has been done on new brochures.

●The video with footage from the Grant Prize Party in May 2012 will be available to GEF board members on February 1st.

●March 5th will be the GISD elementary school open houses from 5:30-7:00.

●Barbara Townsend shared the board vote for allowing the foundation to act as a depository for the GISD We The People class of 2012-2013 from January 10, 2013 until the national finals on April 26-30. The motion was approved by eleven members of the board.

Meeting adjourned at 3:06 p.m.

 

Members present: Barbara Townsend, Patti Caraway, James Hodges, James Largent, Nin Hulett, Don Walton, Jeff Meador, Kelly Garner, Stacy Mitchell, Kathryn Bosco

 

Ø Meeting Called to Order at 1:33

o    Motion to accept Oct minutes by Don Walton

o    2nd-Nin Hulett

 

Ø Superintendent’s Report at 1:36   James Largent reported that he is receiving great support from community. Barbara commented that teachers really appreciate all that Dr Largent is doing. 

 

Ø President’s Report at 1:37 Barbara mentioned attendance low due to miscellaneous reasons, but all is going well with GEF.

 

Ø Program Committee Report at 1:40 Patti & Stacy stated the date for proposed grants presented to the school board has changed to April 8th.

 

Ø Mkt & Dev Committee report at 1:41 Kathryn said they are still compiling information on how to fundraise, donor recognition, direct contact with people in town such as Alumni and former students. She is working on newsletter—still needs a picture of committee and letter from president. They are also still trying to brainstorm fundraiser ideas other than a golf tournament.

 

Jeff Meador is working with Sharay B and getting school vendor list.

Nin Hulett revisited the “meet and greet” idea discussed at previous meeting.  He suggested people buy tickets or tables, and bring in recognized students. Barbara suggested Choir or brass quartet. Don added that Dr Largent could highlight what is going on in district. Stacy mentioned to have teachers talk about how receiving grants have helped them. Jeff Meador is working on a testimonial video that could be played at this event and elsewhere. Dr Largent suggested a kiosk of students to showcase how they have benefitted from GEF. Locations discussed were Bent Water Conference center (no charge), Harbor Lakes (no charge), and Hilton Conference Center (possibly $1000)

Don Walton suggested that we hold an “event fundraiser” to cover all administrative costs, and use personal/business donations that we collect at other times for grants so we could tell donors where money went.

Barbara suggested putting advertisement on Pirate Football Scoreboard and Nin added to use the local TV station as advertisement with the testimonial video too.

Ø New and Unfinished Business at 2:10 Barbara stated Cindy went to Board to Board last month. Barbara is encouraging all to go to one. The next meetings are Dec 13, Jan 24, and April 18th. Barbara will be talking with Don, Patti, James Hodges, and Kelly about introductions to potential board members. She has also mentioned that we need to order more GEF brochures. Dr Largent suggested to add to brochure 1) list of grants and 2) tear off card for people to send in donations. Don Walton also reminded that we are still looking for a grant writer. Stacy is still working on someone as an advisor. Jeff Meador suggested Toni B at United Way would be a great resource for grants.

 

Ø Meeting Adjourned at 2:30

 

Members In attendance: Barbara Townsend, Carey Gentry, Patty Caraway, Barbara Wallace, James Hodges, Kathryne Bosco, Bob Lowrey, Cindy Gilbert, Don Walton, Dixie Lee Hedgecock, Stacy Mitchell, James Largent

Others in Attendance: Jeff Meador

Ø Barbara T. presented the minutes from the August meeting and they were accepted with minor amendments.

Ø Motion to approve – Bob L.

Ø 2nd – Don Walton

Ø Motion passed

Ø Barbara T. moved to approve the following candidates as VP’s:

o   Finance & Govt. – Carey G.

o   Programs – Patty C. and Stacy M.

o   Marketing & Dev. – Kathryne B. and Bob L.

Ø Carey G. stated the following:

o   The review audit is complete and there is a little over $5,000 in the account.

o   Finance Committee began a reserve fund and moved $3,000 into it.

o   Currently about $2,300 in the operating fund

o   Hired Accountant, Justin Bowden & Assoc

o   Received tax return from accountant

Ø Barbara T. – President’s Report

o   Rachel’s Challenge would be at 6:30 at the High School. Please try to attend

o   One board member needs to try and attend each Board to Board seminar

o   Lauri Cromwell advised about Pass-through funds which would allow for moneys dedicated to other local projects to be donated to and pass through the GEF to be distributed as giving above and beyond grants as restrictive funds.

Ø Don W. moved to allow Pass-through funds

Ø Barbara W. Seconded the motion

Ø Motion passed

Ø Dr. Largent introduced Granbury ISD 2020 to help develop a vision for the District.

Ø Patti C. announced that the Programs Committee will use last year’s timeline with modified dates.

o   Online Question/Answer will be designed

o   Committee will be willing to visit any campus that requests it.

Ø Bob L. mentioned that a shopping tournament would not be a good fit at this time.

o   Asked that everyone get their contacts to him so he can compile a donor list

o   Asked that board members notify the Finance Committee how much they will personally be donating this year.

o   Suggested that we continue to try to raise community awareness of the GEF.

o   Recommended that our goal this year should be $100,000

Ø Katheryne B. suggested we recruit student/alumni clubs (NHS, Key, etc.) to assist with making fundraising calls.

o   She is trying to determine the best way to recognize donor.

o   She is working on the Spring Fundraiser

Ø James L announced that four district employees are contributing $50/mo. each to the Employee Giving Campaign.

o   Suggested it would be helpful if there was a perforated tab on the brochure to tear off and designate the amount each employee wishes to donate

Ø Barbara T. requested the board submit names for consideration to become new board members.

Ø David Orcutt is stepping down from the board but offered to continue advising the Finance and Governance Committee.

Ø The bylaws state that David Orcutt will no longer have check signing authority.

Ø Meeting adjourned at 3:02 PM

 

Granbury ISD Education Foundation

July 26, 2012

A retreat of the Granbury ISD Education Foundation was held on July 26, 2012 after duly notifying the Board of Directors as stated in the organization’s bylaws.  The meeting was convened at 1:30 p.m. at the Luminant’s Somervell Training Center, with President Barbara Townsend presiding.

The following board members were in attendance:

Kathryne Bosco, Patti Caraway, Kelly Garner, Cindy Gilbert, Lisa Gossard, Dixie Lee Hedgecock, Nin Hulett, Bob Lowrey, Marilyn Luton, Stacy Mitchell, David Orcutt, Barbara Townsend, Jan Van Dorn, and Don Walton.

The following board members were absence:

Carey Gentry, Joey Grisham, James Largent, Jerry Tidwell, and Barbara Wallace.

Others in attendance:

Jeff Meador

●Barbara Townsend introduced the five nominees for the board.  Marilyn Luton, Don Walton, Kelly Garner, Cindy Gilbert, and Nin Hulett were all nominated to be accepted as board members.  The board voted unanimously to accept the five nominees as new board members.

●Barbara Townsend led discussion on the positive things that happened in our first year and the opportunities that our board has in the second year.  The positive things were the following:  1)Academic Recognition Banquet, 2)Prize Party Bus, 3)the grant process including the review, evaluation, and education of teachers, 4)the teacher appreciation gifts, 5)HEB’s generosity with food donations, and the 6)LGMC’s consistent assistance with printing.  The opportunities for the board are the following:  1)Early training for the teachers, scheduled for August 14th, on the grant process, 2)working with the leadership teams at GHS to encourage more secondary grant applications, 3) GEF board financial participation promoted by assigning a specific board member to board giving, including a letter that goes to all of our board members, 4) Raise the recognition level of GEF including the Founding Member Program, develop a publicity plan with the Hood County News, and advertise, 5) Fundraising opportunities including having clear information, training for volunteers/board members on making “the ask”, develop a donor presentation kit, determine the best time for our campaign, study the feasibility of an endowment program, follow up with potential donors following events, solicit GISD vendors, establish a GISD employee donation plan for March 2013 including payroll deduction opportunity, have a GEF presence at the Homecoming Reception for alumni, 6) Teacher appreciation gift for August 14th presentation, 7) establish a link to the GHS Alumni Association including the possibility of an endorsement by Dana Vollmer, 8) produce a newsletter that would be distributed to donors, alumni association, and school district staff.

●The board discussed how we can be more effective in 2012-2013.  The suggestions included doing a better job with fundraising, developing a more visible community presence; revisit the service organizations to discuss our first year successes.  The following were suggestions for increasing awareness:  attend the Homecoming Reception, connect with the Alumni Association, join the Chamber, connect with Leadership Granbury, be visible on the city channel – Channel 27, have a kick-off to our fundraising campaign, and a golf tournament that could include a Silent Auction.  Our theme of the 2012-2013 year will be Raise Awareness to Raise Funds.

●The board determined the funding goals for the 2012-2013 year will be $50,000 with the overall budget being $64,050.  The planned fundraising goal will be $54,050 through individual, business, and vendor donors.  An additional $10,000 goal through a special event will be planned.  The projection for grant applications is 60 submitted and 30 accepted. Kathryne Bosco will rework the Annual Sponsor Packages form by August 2, 2013.  We will extend our Founding Donor opportunity through May 1, 2013.

●Barbara Townsend distributed the tentative timeline for our year and additions were made.  The final version will be distributed at our August 23rd meeting or by e-mail prior to the meeting.

●Committee assignments were discussed for 2012-2013.  The new committee list will be distributed at our August 23rd meeting or by e-mail prior to the meeting.

●Barbara Townsend led discussion on the nomination of a new president and secretary.  Nominations will be taken by Barbara prior to the August 23rd meeting.

●Barbara Townsend will be sending via e-mail an updated Board Roster, newsletter, and a request for President and Secretary nominations.

●Jeff Meador discussed the Hall of Fame Alumni of the Year plaque funds and school district requested funds from local businesses to funnel through the foundation for tax deduction purposes.  The board will be solicit recommendations from Laurie Cromwell and Molly Wilsher.

Meeting adjourned at 3:40 p.m.

 

Granbury ISD Education Foundation

June 27, 2012

Carey Gentry proposed that we accept the bid from Willsher & Associates of $2000.00 to perform our audit and prepare the 990 tax form.

The action was approved via e-mail by the board on June 27, 2012.

 

Granbury ISD Education Foundation

June 11, 2012

The following motions were made, seconded, and approved via e-mail through the Granbury Education Foundation board.

Jan Caldwell Hulett made a motion to accept the amendment to the Policies and Guidelines for accepting donations. Patti Caraway seconded the motion. The board voted via e-mail to approve.

Jan Caldwell Hulett made a motion to accept the April Income Statement and the April Income Details and Balance Sheet. Patti Caraway seconded the motion.  The board voted via e-mail to approve.

 

Granbury ISD Education Foundation

April 27, 2012

A regularly scheduled meeting of the Granbury ISD Education Foundation was held on April 27, 2012 after duly notifying the Board of Directors as stated in the organization’s bylaws. The meeting was convened at 1:30 p.m. in the General Granbury Training Room of the Granbury Independent School District Administration Annex Building, with President Barbara Townsend presiding.

The following board members were in attendance:

Kathryne Bosco, Patti Caraway, Lisa Gossard, Dixie Lee Hedgecock, James Hodges, Jan Caldwell Hulett, Mark Jackson, Bob Lowrey, Ron Mayfield, Stacy Mitchell, Lee Overstreet, Jerry Tidwell, Barbara Townsend, Jan VanDorn, and Barbara Wallace.

The following board members were absence:

Donna Dickinson, Carey Gentry, Aaron Grant, Joey Grisham, David Orcutt, Mike Scott.

Others in attendance:

Laurie Cromwell, Jeff Meador

●Corrections to the minutes of the March 29, 2012 meeting were: Bob Lowrey was in attendance, the spelling of Caraway and Lowrey need to be corrected throughout the minutes. The Rachel’s Challenge grant request is for five elementary schools not all the elementary schools in the school district. Bob Lowrey made the motion to approve the minutes and Jan Van Dorn seconded the motion. The motion was approved.

●Barbara Townsend thanked the board for all the hard work. She reminded the board that we need to continue to educate community members and local businesses on the mission of the GEF as well as continuing to seek donations.

●Ron Mayfield presented for discussion the Memorandum of Understanding between the GEF and GISD. Bob Lowrey made the motion to approve the document and James Hodges seconded the motion. The motion was approved. The Memorandum of Understanding will be presented to the school board for approval at the May 21st meeting.

●Laurie Cromwell discussed the information that she will present at the May meeting including information for an Employee Giving Campaign as well as next steps to help prepare a plan for next year.

●Mark Jackson presented the Donor List for approval of donations made to the foundation. It was noted that we have received some donations that did not appear but the list will be updated prior to our May meeting. James Hodges made the motion to approve the donations and Ron Mayfield seconded the motion. The donations were approved. Laurie discussed that she will work with Carey Gentry to change the By-Laws to approve restricted cash donations versus each unrestricted cash donation. They will bring the changes to the board for approval. Our assets were $27,780.55 and our liabilities were $1736.50. Our balance is $26,044.05 as of March 31, 2012. Lee Overstreet made a motion to accept the finance report, which was seconded by Jan VanDorn. The finance report was approved by the board. Mark presented the insurance information for Directors and Officers Liability, Crime and General Liability. The annual cost will be $1589.00. There was discussion concerning research with other insurance companies’ costs and what other school district foundations pay for their insurance. Bob Lowrey made a motion to approve the purchase of the insurance and Lee Overstreet seconded the motion. The motion was approved. Stacy Mitchell abstained from voting due to a conflict of interest concerning ownership of the insurance company providing the policy.

●Patti Caraway discussed the Prize Party on May 16th. The bus will leave the administration parking lot at 9:00 a.m. Balloons, big checks, and noise makers are prepared for the presentations. The letters to go home with the children whose teachers are awarded grants have been taken care of as well as the grant denial letters. We will be awarding $20,000 for nine grants. The committee will be delivering appreciation recognition on Friday, May 4 or Monday, May 7 to each school. 

●Barbara Townsend discussed presentations that are going to be done on behalf of the foundation at the Optimist Club (May 1) and the Rotary Club (May 17). The Founding Partners opportunity for donors of $500.00 or more will be available until August 31, 2012. There was discussion of an article in the Hood County News on the foundation and the Founding Partners program. The Marketing and Events Committee will work on the article. Barbara Wallace presented the idea of yard signs to promote the foundation as well as to recognize the Founding Partners. James Hodges is going to discuss with Donna Dickinson on the process to follow up with pledges that haven’t paid.

●Bob Lowrey discussed the Academic Recognition Banquet which will be Friday, May 11th at 6:30 p.m. at the Conference Center. Dinner will be provided by Hammonds Barbeque for $10.95 per plate. There will be a $7.00 charge per table for linens. The projected attendance is 150-200 and we will be honoring 25 students and 25 teachers. The tickets will be $25.00 per person. Dixie Lee Hedgecox will be is coordinating the brochure and will need the information and photos by Monday, May 7th.

●There was no unfinished or new business.

Meeting adjourned at 2:40 p.m.

 

Granbury ISD Education Foundation

November 17, 2011

A regularly scheduled meeting of the Granbury ISD Education Foundation was held on November 17, 2011 after duly notifying the Board of Directors as stated in the organization’s bylaws.  The meeting was convened at 2:00 p.m. in the General Granbury Training Room of the Granbury Independent School District Administration Annex Building, with Superintendent Ron Mayfield presiding in Barbara Townsend’s absence.

The following board members were in attendance:

Kathryne Bosco, Patti Caraway, Carey Gentry, Lisa Gossard, Joey Grisham, James Hodges, Jan Caldwell Hulett, Mark Jackson, Bob Lowrey, Ron Mayfield, Stacy Mitchell, Lee Overstreet, Mike Scott, and Barbara Wallace.

The following board members were absence:

Annette Beadle, John Mark Davis, Donna Dickinson, Melinda Fortner, Aaron Grant, Dixie Lee Hedgecock, Carol Howard, Dick Keyt, Steve Mitchem, David Orcutt, Barbara Townsend, and Cheryl Troxel.

Others in attendance:

Laurie Cromwell

●We have 18 current board members and Laurie Cromwell stated that we would like to have an additional 8-10 board members.  The original committee working on recruiting board members will follow up with the original list.  Lee Overstreet stated that he had received declines from three potential board members from the original list.  There was a suggestion that Jerry Tidwell with the Hood County News be invited to join the board.  Mike Scott introduced Joey Grisham, the director of the Lake Granbury Area Economic Development Center, as a potential board member.  Mark Jackson made a motion to approve Joey Grisham as a new board member; Bob Lowry seconded the motion; motion approved.  Laurie Cromwell will send out the original potential board member list to the board.

●It was moved by Carey Gentry and seconded by Lee Overstreet to accept the minutes from the October 20, 2011 meeting.  The motion was approved.

●There was not a President’s report.

●Ron Mayfield gave an update for the school district.  The partnership with Weatherford College is going well and the college has had an accreditation visit.  The school district is beginning the STAR standardized testing this school year.  The education requirements are being shifted down.  For example what has been taught in the 3rd grade will now be taught in the 2nd grade.  The school district has been in the process of eliminating 170 positions due to the budget shortfall.  There are 30 additional positions that will need to be eliminated to reach the 170.  The school district continues to perform well in athletics as well as in the fine arts programs.

●Laurie Cromwell discussed the approved bylaws that were included for the board member notebooks.  The board is now an approved 501C-3.  The information was forwarded to the Pioneer Foundation to move ahead with approval of a $15,000 grant.

●Barbara Townsend is continuing to work on recruiting a VP of Development.  Laurie discussed the timelines for each committee.  Carey Gentry, the chair of the Finance and Governance committee, discussed the pros and cons of using the same address and phone number as the school district.  The Finance and Governance committee will discuss this at their meeting in addition to fund management and policies.  The Development committee will discuss the annual campaign and its timeline and the kick-off event.  In addition each board member will need to complete the Donor Prospect Information Form and return to Laurie. Bob Lowry, the chair of the Marketing and Events committee, would like to have December be the month to “market” the Education Foundation at service clubs, community groups, and city and county governments.  A Speakers Bureau made of board members to speak to groups was suggested.  A logo was chosen at the board meeting.  Printed materials, a printing company, and website options will be discussed at their meeting.  The Program Committee needs to meet prior to the January board meeting.  Laurie will send Patti Caraway, the chair, a sample timeline for the committee. 

●Mark Jackson confirmed the grant of $2500.00 for the foundation.

●The meeting adjourned at 3:30 p.m.